Admin & Scheduling Coordinator – Plumbing Maintenance

Chadoak Group; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Chadoak Group is seeking an experienced Administration Officer for our Plumbing Maintenance team in Clayton. This permanent full-time role supports backflow and TMV bookings, invoicing clients, and maintaining complex calendars with a focus on accuracy and confidentiality.

You will work under the Maintenance Manager, coordinating schedules, preparing reports for water authorities, and assisting with reception duties. A competitive salary, work-life balance, and supportive environment are offered.

Qualifications

• Experience with Tradehack, Fergus or Workbench is highly desirable.
• Proficient in Microsoft Office with ability to learn new systems quickly.
• Analytical, detail-oriented with strong problem solving.
• Excellent communication, reliable with professional attitude.
• Ability to balance competing priorities and meet deadlines.

Responsibilities

• Coordinate all Backflow and TMV bookings and schedule.
• Prepare and submit regular reports to water authorities.
• Quoting on Valve Replacements and other associated jobs.
• Assist with reception duties for the team.
• Schedule payments for processing in a timely manner.
• Creating New Suppliers onto the system.
• Account reconciliations.
• Maintaining client relationships.
• Maintaining a complex calendar for client bookings.
• Performing other administration and accounts duties where required.

Skills

Microsoft Office

Interpersonal communication

Analytical thinking

Time management

Confidentiality

Tools

Tradehack

Fergus

Workbench

Job description

Chadoak Group is seeking an experienced Administration Officer for our Plumbing Maintenance team in Clayton. This permanent full-time role supports backflow and TMV bookings, invoicing clients, and maintaining complex calendars with a focus on accuracy and confidentiality.

You will work under the Maintenance Manager, coordinating schedules, preparing reports for water authorities, and assisting with reception duties. A competitive salary, work-life balance, and supportive environment are offered.