Senior Administrator

Orchard HRO; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Orchard HRO Pty in Melbourne is seeking an experienced administrator to support a busy legal team. You bring polish, judgement and reliability, and we provide the legal training.

You will manage documents, correspondence, and diary commitments while liaising with clients and external stakeholders. We value a proven track record of handling complex workloads, strong organisational skills, discretion and a proactive, calm working style.

Qualifications

• Extensive administrative experience (5+ years) handling complex workloads.
• Experience in law firm or legal environment preferred but not required.
• Strong organisational and time-management skills under pressure.
• Excellent written and verbal communication with clients and stakeholders.
• Meticulous attention to detail and professional discretion.
• Proactive, calm and dependable working style; quick to learn new systems.
• Comfort with new technology and legal workflows.

Responsibilities

• Provide high-level administrative and legal support to solicitors.
• Manage correspondence, documents, files and court-related documentation.
• Prepare briefs, reports, letters and other documents (legal training provided).
• Liaise with clients, insurers, barristers, medical providers and other stakeholders.
• Manage diaries, appointments and deadlines.
• Oversee matter management and maintain accurate, well-organised file records.
• Streamline processes and help the team work more efficiently.
• Support the team with general administrative tasks as required.

Skills

Administrative experience

Legal industry experience

Organisation

Time management

Communication

Attention to detail

Discretion

Tech savviness

Tools

Microsoft Office

Document management

Job description

Are you a seasoned administrator who is looking for a new challenge? We are seeking an experienced professional who has built a career in administration, and who is keen to apply those skills in a legal environment. You will be a trusted right hand to a busy team of lawyers, helping manage matters from initial instruction through to resolution. You don’t need a legal background. We will teach you the legal side, and you bring the polish, judgement and reliability.

The Role

• Providing high-level administrative and legal support to solicitors
• Managing correspondence, documents, files and court-related documentation
• Preparing briefs, reports, letters and other documents (legal training provided)
• Liaising with clients, insurers, barristers, medical providers and other stakeholders
• Managing diaries, appointments and critical deadlines
• Overseeing matter management and maintaining accurate, well-organised file records
• Streamlining processes and helping the team work more efficiently
• Supporting the team with general administrative tasks as required

About You

You are an experienced administrator with a proven track record, whether in law, insurance, healthcare, corporate or professional services. You will bring:

• Significant administrative experience, ideally 5+ years, with a history of handling complex workloads independently
• Legal or law firm experience is highly regarded but not essential
• Exceptional organisation and time-management skills, with the ability to prioritise under pressure
• Excellent written and verbal communication, and the confidence to deal with clients and external stakeholders at all levels
• Meticulous attention to detail
• A professional, discreet and client-focused approach
• Strong technology skills and the ability to pick up new systems quickly
• A proactive, calm and dependable working style, and genuine curiosity about the law.

The Opportunity

• Join an established and highly regarded legal practice
• Work in a supportive, collaborative team that values experience and initiative
• A role with real responsibility and autonomy
• Exposure to real legal matters, with guidance from experienced lawyers as you build your legal knowledge
• Long-term career stability and room to grow
• Competitive salary and benefits and additonal annual leave for Christmas shutdown.

If you are an experienced administrator ready for a new challenge in the legal industry, we’d love to hear from you.