Executive Administrator

Zaparas Lawyers; Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Annual leave during Christmas shutdown

Job summary

Zaparas Lawyers in Melbourne (Oakleigh) is seeking an experienced administrator to join a dynamic professional services team. You will support solicitors with high-level administrative and legal tasks, managing correspondence, documents, and deadlines.

No prior legal background is required; training will be provided to bring you up to speed in the legal side. The role offers a supportive, collaborative environment with flexible options (full-time or 4 days) in Oakleigh and opportunities to grow

Qualifications

• Significant administrative experience (roughly 5+ years) with ability to handle complex workloads independently.
• Excellent written and verbal communication and client-facing skills.
• Exceptional organisation and time-management under pressure.
• Proactive, discreet, and client-focused approach.
• Strong technology skills and quick to learn new systems.

Responsibilities

• Provide high-level administrative and legal support to solicitors.
• Manage correspondence, documents, files, and court-related materials.
• Prepare briefs, reports, and other documents (training provided).
• Liaise with clients, insurers, barristers, medical providers and stakeholders.
• Manage diaries, appointments and deadlines; maintain well-organised records.
• Streamline processes and support the team with admin tasks.

Skills

Administrative experience

Time management

Communication

Attention to detail

Professional demeanor

Job description

• Join a dynamic professional services team
• Supportive, collaborative team that values experience & initiative
• Based in Oakleigh with flex. Full-time or 4 days

Are you a seasoned administrator who is looking for a new challenge? We are seeking an experienced professional who has built a career in administration, and who is keen to apply those skills in a legal environment. You will be a trusted right hand to a busy team of lawyers, helping manage matters from initial instruction through to resolution. You don’t need a legal background. We will teach you the legal side, and you bring the polish, judgement and reliability.

The Role

• Providing high-level administrative and legal support to solicitors
• Managing correspondence, documents, files and court-related documentation
• Preparing briefs, reports, letters and other documents (legal training provided)
• Liaising with clients, insurers, barristers, medical providers and other stakeholders
• Managing diaries, appointments and critical deadlines
• Overseeing matter management and maintaining accurate, well-organised file records
• Streamlining processes and helping the team work more efficiently
• Supporting the team with general administrative tasks as required.

About You

You are an experienced administrator with a proven track record, whether in law, insurance, healthcare, corporate or professional services. You will bring:

• Significant administrative experience, ideally 5+ years, with a history of handling complex workloads independently
• Legal or law firm experience is highly regarded but not essential
• Exceptional organisation and time-management skills, with the ability to prioritise under pressure
• Excellent written and verbal communication, and the confidence to deal with clients and external stakeholders at all levels
• Meticulous attention to detail
• A professional, discreet and client-focused approach
• Strong technology skills and the ability to pick up new systems quickly
• A proactive, calm and dependable working style, and genuine curiosity about the law.

The Opportunity

• Join an established and highly regarded legal practice
• Work in a supportive, collaborative team that values experience and initiative
• A role with real responsibility and autonomy
• Exposure to real legal matters, with guidance from experienced lawyers as you build your legal knowledge
• Long-term career stability and room to grow
• Competitive salary and benefits with additional annual leave for the Christmas shutdown.