Admin/Assistant

Hillebrand Operations Pty Ltd; Cairns Regional; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Casual work hours

Competitive hourly rates

Supportive workplace culture

Career development opportunities

Job summary

Hillebrand Operations Pty Ltd in Cairns, QLD is seeking a reliable Admin/Assistant on a casual basis to support day-to-day operations. You will handle administrative tasks, schedule management, documentation and client inquiries while maintaining high standards of accuracy and professionalism.

This role offers casual hours, a flexible schedule and an opportunity to contribute to a growing real estate support team.

Qualifications

• Experience in an administrative or office support role.
• Some real estate knowledge is preferred.
• Excellent communication and organizational abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day operations.
• Manage office schedules, appointments and meetings.
• Prepare and maintain accurate documents, records and filing systems.
• Respond to enquiries from clients, staff and external parties professionally.
• Assist with data entry, document preparation and clerical duties.
• Support coordination of meetings, events and office activities.
• Communicate with stakeholders.
• Perform other administrative duties as assigned by management.

Skills

Organisational skills

Written and verbal communication

Microsoft Office

Attention to detail

Customer-focused

Teamwork

Reliability & flexibility

Tools

Microsoft Office suite

Job description

Hillebrand Operations Pty Ltd – Cairns QLD

About us
Hillebrand Property Group, a real estate agency, is a dynamic and growing organisation committed to delivering excellence in operational efficiency and administrative support. We pride ourselves on fostering a collaborative workplace culture where team members are valued and supported in their professional development. Our company is dedicated to maintaining high standards of service delivery whilst creating a positive and inclusive work environment for all employees.

About the role
We are seeking a reliable and organised Admin/Assistant to join the team on a casual basis in Cairns, QLD. This role is integral to the smooth running of our operations, providing essential administrative and support functions that keep our business operating efficiently. As an Admin/Assistant, you will be the backbone of our office operations, ensuring all administrative tasks are completed to a high standard. This casual position offers flexibility and the opportunity to contribute meaningfully to our team on an as-needed basis.

Key responsibilities

Providing comprehensive administrative support to ensure smooth day-to-day operations

Managing office schedules, appointments and meeting arrangements

Preparing and maintaining accurate documentation, records and filing systems

Responding to enquiries from clients, staff and external parties in a professional manner

Assisting with data entry, document preparation and general clerical duties

Supporting the coordination of meetings, events and office activities as required

Communicating with stakeholders

Performing other administrative duties as assigned by management

What we're looking for

Prior experience in an administrative or office support role; some real estate understanding is preferrable

Strong organisational skills with the ability to manage multiple tasks efficiently

Excellent written and verbal communication skills

Proficiency with Microsoft Office suite (Word, Excel, Outlook)

Attention to detail and commitment to accuracy in all work

Professional demeanour and a customer-focused approach

Ability to work independently and as part of a team

Reliability and flexibility, particularly important for a casual position

What we offer

Casual work with flexibility to suit your lifestyle and commitments

Competitive hourly rates

A supportive and inclusive workplace culture

Opportunities to develop your skills and experience