Finance & Office Administrator

Metso Corporation; Newcastle City Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hours

Job summary

Metso Corporation is seeking a Finance & Office Administrator in Newcastle, NSW. The role covers bookkeeping, accounts and general administration to keep daily financial and administrative functions running smoothly.

You will manage accounts payable/receivable, reconciliations, invoicing, data entry and filing, with payroll support and office coordination. A proactive, organised candidate with Xero and Excel experience will thrive in our busy environment.

Qualifications

• Previous bookkeeping, accounts or administration experience.
• Experience with Xero accounting software.
• Experience with ERP systems an advantage.
• Experience with accounts payable and receivable.
• Good Microsoft Office skills, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.

Responsibilities

• Handle finance administration: accounts payable/receivable, reconciliations, invoicing, filing and data entry.
• Payroll administration: timesheet accuracy and processing support.
• Office & facilities management: travel, supplies, maintenance, reception duties.
• Systems and administration support: manage data in databases and support process improvements.

Skills

Bookkeeping

Administration

Organised

Attention to detail

Time management

Tools

Xero

ERP systems

Excel

Outlook

Job description

Finance & Office Administrator

Primary Location: Newcastle, NSW, AU

Metso are currently seeking an organised, reliable and experienced Finance and Office Administrator to join our team at Warabrook. This is a varied role suited to someone who enjoys working with numbers, staying organised and providing practical support in a busy business environment.

You'll be responsible for a combination of bookkeeping, accounts and general administration, helping to keep the day-to-day financial and administrative functions of the business running smoothly.

About the Role

You will be responsible for a combination of bookkeeping, accounts and general office administration duties, helping ensure the day-to-day financial and administrative functions of the business run smoothly.

Key responsibilities will include:

Finance Administration

• Accounts payable and accounts receivable
• Bank and credit card reconciliations
• Processing and coding transactions
• Raising and processing invoices
• Following up outstanding accounts
• Maintaining accurate financial records
• Data entry and record keeping
• Managing emails and general correspondence
• Maintaining electronic and manual filing systems and business records
• Assisting with supplier and customer enquiries

Payroll Administration

• Monitor employee timesheet submission and follow up outstanding or inaccurate timesheets.
• Assist with payroll administration activities by ensuring timesheet accuracy and completeness prior to processing.
• Upload and review timesheets into the company pay system, review and submit for approval/processing.

Office & Facilities Management

• Process approved employee travel requests and coordinate travel arrangements.
• Manage office supplies, stationery and purchasing requirements to maintain business operations.
• Coordinate office facilities and maintenance services, including cleaners, waste management and building service providers.
• Monitor and action enquiries received through shared company email accounts.
• Answer incoming telephone calls and direct enquiries appropriately.
• Manage uniform orders for new starters

Systems & Administration Support

• Maintain accurate information across business systems and administrative databases.
• Support continuous improvement of administrative processes and office systems.
• Provide general administrative support to operational and leadership teams as required.

About You

We are looking for someone who is dependable, organised and takes pride in producing accurate work.

The successful applicant will ideally have:

• Previous bookkeeping, accounts or administration experience
• Experience with Xero accounting software
• Experience with ERP systems an advantage
• Experience with accounts payable and receivable
• Good Microsoft Office skills, particularly Excel and Outlook
• Strong attention to detail and accuracy
• Excellent organisational and time-management skills
• The ability to prioritise and manage multiple tasks
• Good written and verbal communication skills
• The ability to work independently and as part of a team
• A high level of discretion when handling confidential information
• A proactive attitude and willingness to assist wherever required
• Knowledge of Australian payroll, superannuation, GST and general bookkeeping requirements is required for this role.

What We Offer

• A varied bookkeeping and administration role
• A friendly and supportive working environment
• The opportunity to take ownership of your role

Flexible working arrangements where appropriate - we are open to flexible hours - 4 days a week or school hours for the right candidate.

• Competitive remuneration based on experience
• Opportunity for the position to develop as the business grows