Accounts Receivable Officer

Everick Heritage Consultants; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Everick Heritage Consultants in Brisbane is seeking an Accounts & Finance Administrator to manage invoicing, data entry in Acumatica, and general bookkeeping. You will work with the accounts receivable team to ensure timely billing, verify quotes, and support month-end processes.

The role requires strong time management, confidentiality, and proficient English communication. Experience with Acumatica is essential, and ability to work across multiple projects in a dynamic heritage practice is

Qualifications

• Advanced experience in ACUMATICA or equivalent program.
• Strong bookkeeping skills.
• Excellent English communication, both written and verbal.
• Ability to meet deadlines under pressure and maintain confidentiality.

Responsibilities

• Invoice clients for archaeological surveys and reimburse expenses.
• Enter financial data in ACUMATICA.
• Coordinate with AR team to ensure timely invoicing.
• Cross-check invoicing for accuracy against quotes.
• Meet invoicing deadlines and ensure timely client billing.
• Assist with balance sheet reconciliation and credit card reconciliation.
• Support general bookkeeping and monthly closings.
• Answer calls and manage designated group emails.
• Prepare New Job Folders and budgeting with billing details.
• Share workload with AR and administrative staff to keep accounts up to date.

Skills

Time management

Organisation

English communication

Attention to detail

Teamwork

Education

Tools

Acumatica

Total Synergy

Excel

Job description

Everick Heritage Consultants – Brisbane QLD

Since our founding in 2002, Everick has grown to become one of Australia’s leading heritage practices. We have cultivated a diverse and loyal client base, earning a strong reputation for delivering exceptional advice with integrity. As a specialist heritage practice, we provide comprehensive services across Indigenous, historic, and built heritage sectors, working closely with private and government clients, and directly supporting First Nations communities across Australia. Our group also includes teams of GIS (Everick Geospatial) Native Title (Lithic Legal) and scientific (Vicus Laboratory) experts, demonstrating our enduring commitment to being experts in the field.

About the role

This role presents an opportunity to join a reputable heritage consultancy offering clients professional services nationwide. The main function of this role is to manage all finance and administrative duties including providing efficient office-based finance and administrative assistance to Company Archaeologists. The primary focus is to ensure that all professional income invoicing is done accurately and, in a time,-effective manner in line with purchase order requirements, quotes and payment terms, while working collaboratively with the accounts receivable and accounts payable team to ensure all deadlines are met, disbursement costs are recharged appropriately to clients and in line with budgets.

Key responsibilities

• Invoice clients for archaeological survey work and reimbursement of expenses incurred by the company
• Enter financial data in ACUMATICA
• Work collaboratively with accounts receivable team to ensure all invoicing to all clients is done in a timely manner
• Cross check all invoicing done for accuracy against the quotes before releasing to the client
• Meet invoicing deadlines to ensure customers are invoiced promptly
• Check quotes prepared by archaeological staff to ensure accuracy and current costs are used in the quotes
• Set up New Job Folders and Budget Reconciliations with billing details
• Assist with the reconciliation of Company Credit Cards when required
• Assist when required with General bookkeeping duties including Balance Sheet Reconciliation
• Answer incoming telephone calls for the company as part of the team
• Manage the designated group emails inbox as part of the team
• Work with other AR and administrative staff to share the workload and ensure that the accounts are kept up to date
• Handle logistics mobile telephone to assist archaeological field staff on allocated weekends
• Help logistic officer to book accommodation, flights and hire cars for staff members on field trips when needed
• Complete timesheet entries accurately on a weekly basis using Total Synergy
• Adhere to the Quality Management System requirements

About you

Excellent time management and organisational skills and a demonstrated ability to adhere to strict deadlines even when under considerable pressure

Excellent communication skills in both written and verbal English

Demonstrated high level ability to use word processor and spreadsheets

Advanced experience in ACUMATICA or equivalent program and general book-keeping skills

Demonstrated ability to think critically and identify report deficiencies

Demonstrated commitment to continuous improvement reporting standards

Demonstrated understanding of the importance of confidentiality issues

Demonstrated ability to work as an effective member of a team

Experience as an accounts receivable officer in a medium sized office/family business

Takes pride in completing quality professional work

Willingness to work with others, upholding company values

Works well in a team environment or independently

Open to acquiring new skills and knowledge

Flexibility and adaptability to working in various geographical locations regularly as required