Accounts & Payroll Administrator

East Coast Freight Distribution; Sunshine Coast Regional; On-site; AUD 68,000 - 72,000; Full time

Benefits offered by this job

Permanent full-time

Payroll training

Competitive salary

Team environment

Job summary

East Coast Freight Distribution on the Sunshine Coast seeks an organised Accounts & Payroll Administrator to manage day-to-day accounts, payroll and administration. You will work with the GM and Operations team to ensure smooth behind-the-scenes operations.

The role covers accounts payable/receivable, weekly payroll and a range of office tasks. It is a hands-on, permanent full-time position with a 9am–5pm schedule.

Qualifications

• Solid experience in accounts payable, accounts receivable and payroll using cloud-based accounting and payroll software.
• Experience processing weekly payroll with varying hours, overtime, allowances and penalty rates.

Responsibilities

• Processing weekly payroll accurately and on time.
• Managing accounts payable: subcontractor work, supplier invoices, payments and records.
• Managing accounts receivable: issuing invoices, allocating payments and debtors management.
• General administration tasks and office support to keep operations smooth.

Skills

Accounts payable

Accounts receivable

Payroll

Cloud-based accounting

Problem solving

Job description

Are you the person who notices when something doesn’t quite add up?

Do you enjoy keeping accounts up to date, maintaining good relationships with customers and suppliers, and making sure nothing gets overlooked?

Are you comfortable working independently, learning new systems and finding answers when something isn’t clear?

Do you notice a process being done manually every day and wonder whether there’s a better way?

If you’re an experienced accounts and administration person who takes pride in their work, we’d like to meet you.

The Role

East Coast Freight Distribution is a long-established, family-owned Sunshine Coast transport company based at Kunda Park.

We’re looking for an organised, capable and reliable Accounts & Payroll Administrator to take responsibility for the day-to-day accounts, payroll and administration functions of our business. You’ll work closely with our General Manager and Operations team, and you’ll be a big part of how smoothly things run behind the scenes.

You will be managing accounts payable and receivable, weekly payroll and a range of important office and employee administration tasks.

This is a hands‑on role with plenty of variety, where being organised, accurate and good with people and numbers really matters.

Our business operates through the Christmas/New Year period (excluding public holidays), and you’ll need to be available to work every business day during this time.

What you will be responsible for

Accounts payable

• Checking and processing subcontractor work and supplier invoices
• Processing payments to suppliers and subcontractors
• Maintaining accurate supplier records
• Responding to supplier and subcontractor account enquiries
• Following up discrepancies and resolving account issues
• Keeping all accounts in order and building good working relationships with our suppliers and subcontractors

Accounts receivable

• Preparing and issuing customer invoices
• Allocating payments and maintaining accurate customer accounts
• Following up overdue accounts and managing debtors
• Responding to customer billing enquiries and resolving discrepancies
• Maintaining good working relationships with customers regarding their accounts

Payroll and employee administration

• Processing weekly payroll accurately and on time
• Maintaining employee payroll and leave records
• Preparing and placing recruitment advertisements on SEEK
• Reviewing applications and shortlisting suitable candidates for management
• Coordinating new employee onboarding, including paperwork and employee records
• Managing employee offboarding administration when someone leaves

Office and general administration

• Checking driver fatigue forms for completeness and following up missing or incorrect information
• Ordering and maintaining office supplies
• Maintaining organised electronic records and filing systems
• Assisting with general office administration and enquiries
• Supporting management and operations with routine administrative tasks

An opportunity to grow

While the initial position focuses on accounts, payroll and administration, there is an opportunity to develop into a broader business administration and management support role.

Depending on your interests and abilities, this could include:

• Compliance – licences, insurance, WHS, Chain of Responsibility, fatigue and subcontractor documentation
• HR administration – employee records, contracts, leave, award classifications and WorkCover
• Business information and analysis – helping management understand costs, customers, rates and how the business is performing
• Systems and improvement – finding better, faster ways to do repetitive work, including automation and AI tools
• Follow-through with our external providers – accountants, IT, insurers and other specialists

We believe in recognising people who develop their skills, take on greater responsibility and make a positive contribution to the business.

Who We’re Looking For

You’ll need solid experience in accounts payable, accounts receivable and payroll, using cloud-based accounting and payroll software. Experience processing weekly payroll with varying hours, overtime, allowances and penalty rates is a big plus – especially in transport or another hourly workforce.

You’ll ideally be:

• Very organised and naturally good with detail
• Comfortable with accounts and numbers
• Analytical and curious
• Confident using business software and quick to learn new systems
• Good at investigating something you don’t understand
• Someone who notices inconsistencies and asks questions
• Able to work independently and use common sense
• Persistent enough to follow things through to completion
• Comfortable dealing with everyone from drivers and suppliers to accountants and management
• Able to communicate clearly and respectfully
• Someone who enjoys improving systems rather than simply maintaining them

Transport or logistics experience would be useful, but it isn’t essential. We’ll teach you how our side of things works.

What We Offer

• $35 per hour ($70,091 p.a. including leave loading) plus super
• Permanent full-time employment
• Monday to Friday, 9am to 5pm – 38 hours a week, with an unpaid lunch break
• Training in our systems and how a transport business runs
• A down-to-earth team where your work is noticed and valued
• A three-month review to see how you’re going, with ongoing opportunities to develop your skills and earn more as you take on more responsibility

About ECFD

East Coast Freight Distribution has been operating for nearly 40 years and provides road freight and distribution services throughout Southeast Queensland.

We’re a practical, hands‑on business where people work together to get things done.

Transport can be unpredictable, so we value people who communicate well, take responsibility, use their initiative and help solve problems.

We’re looking for someone who will become a reliable and valued part of our team.