Accounts Payable Officer (3-4 months' Fixed Term Contract)

Oxford University Press SA; Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Wellbeing program

Work-from-home days (2 per week)

Workplace giving program

Job summary

OUP ANZ is seeking an Accounts Payable Officer for a 3–4 month fixed term based in Docklands, VIC. The role covers processing supplier invoices, reconciling accounts, and making payments in line with trading terms, supporting finance and the broader business.

Responsibilities include daily AP in SAP, vendor account maintenance, and timely responses to queries. The role requires SAP knowledge, Excel, strong attention to detail, and good communication skills.

Qualifications

• Degree qualification in Accounting, Finance or Business.
• Sound knowledge of accounts payable function.
• Previous working experience as an accounts payable officer or as accounts officer/all-rounders.
• Knowledge of SAP or other ERP system.
• Intermediate level of MS Office (especially Excel).

Responsibilities

• AP in VIM/ICC cleared on a daily basis.
• Invoices entered in SAP to reflect Goods & Services received.
• Local and International Payments processed fortnightly in SAP with remittances emailed.
• Reconcile OUP ANZ key supplier accounts and investigate variances.
• Create & maintain Vendor Accounts in SAP.
• Maintain Vendor Accounts in SAP.
• Emails/Queries answered on the day of receipt.
• Inter Branch reconciliations completed quarterly and remittance notes prepared.
• Assist with royalty payments and statements processing as applicable.

Skills

Accounts payable

SAP

Excel

MS Office

Attention to detail

Communication

Team player

Education

Degree in Accounting/Finance/Business

Tools

SAP

Job description

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Accounts Payable Officer (3-4 months' Fixed Term Contract)

Location:

Docklands, VIC, AU, 3008

Salary: Dependent on skills and experience

Division: Group Finance

Department: Finance

About the Role

We are looking for a talented Accounts Payable Officer to join our team and be responsible for managing accounts payable related duties & ad hoc supports financial reporting. This role is involved in but not limited to AP function including processing all supplier Invoices, ensuring they're reconciled within the required deadlines, and making payments in accordance with suppliers trading terms. This role supports finance team & broader business within the OUP ANZ branch.

Key Responsibilities

• AP in VIM/ICC cleared on a daily basis.
• Invoices Entered in SAP to accurately reflect the Goods & Services received.
• Local Payments are made every fortnight. International Payments are made every fortnight, entered in SAP & Remittances emailed.
• OUPANZ's Key Supplier Accounts are reconciled, and any variances investigated & solved in a timely manner.
• Creation of New Vendor Accounts in SAP.
• Maintenance of Vendor Accounts in SAP.
• Emails/Queries answered on the day of receipt.

Branch and Printer Accounts:

• Invoices Entered in SAP to accurately reflect the Goods & Services received.
• Printers, UK & US Branch Accounts are reconciled & paid monthly with any variances investigated & solved in a timely manner, and Remittances emailed.
• Minor Branch Accounts are reconciled & paid quarterly with any variances investigated & solved in a timely manner.
• Inter Branch Reconciliations are completed each quarter and returned.
• Monthly UK Remittance Notes Preparation.
• Create & Submit Shortage & Damage Claims to ensure Credit Notes are received, recorded, and reconciled in a timely manner.
• Emails/Queries answered on the day of receipt.

Oxford Purchase:

• To assist with any Oxford Purchase queries from purchase requisitioner.
• To maintain the annual tracker of Value Only Purchase Orders.
• To assist Financial Controller to maintain the low rate of Retrospective Purchase Orders usage.

Royalty Payment:

• Reconcile royalty statements with authors' SAP accounts and process royalty payments for CCH, Horwitz and NZ authors.
• Assist with royalty agreements set up in SAP.
• Monthly Expense Accrual & Prepayment journals are captured & processed.
• Processing printer and supplier accrual journals at end of month.
• Cash Flow Reports for Payment are updated to ensure accuracy and linked to Financial Cashflow Reports.
• Balance Sheet reconciliations for General Accruals, Prepayment, Open POs and GR/IR.
• Other Ad hoc tasks that are required by Financial Controller.

Compliance & Governance:

• Assist with Annual External Audit requirement.
• Assist with Annual Internal Control requirement.
• Assist with Internal Audit requirement when needed.

About You

• Strong attention to details with quick learning ability.
• Team player as well as an independent worker.
• Proactive working ethics with strong "can-do" attitudes.
• Strong communication skills both written & verbal, be able to liaise & build strong relationship with external/internal stakeholders from different backgrounds.
• Degree qualification in Accounting, Finance or Business
• Sound knowledge of accounts payable function.
• Previous working experience as an accounts payable officer or as accounts officer/all-rounders.
• Knowledge of SAP or other equivalent ERP system.
• Intermediate level of MS office (especially in Excel).
• Highly flexible working environment
• Two work-from-home days per week and rostered Friday afternoons off (fortnightly)
• Access to contemporary offices and facilities close to Southern Cross Station
• Varied learning and development opportunities
• The opportunity to support Skyline Education Foundation through our Workplace Giving Program
• Comprehensive wellbeing program, including an EAP available to you and your family

Acknowledgement of Country

We acknowledge and pay respect to the Traditional Custodians of the lands on which we live, learn and work.

Diversity, Equity and Inclusion

We are committed to creating a workplace that values diversity, equity and inclusion and ensures equal opportunities for all. We welcome applications from First Nations peoples and from people of all backgrounds, including people with disability, who bring diverse perspectives, lived experience, and community connections. If you require adjustments at any stage of the recruitment process, please let us know so we can support your participation.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.