Accounts Payable Officer

Westbourne Constructions Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Westbourne Constructions Pty Ltd, based in Sydney, is seeking an experienced Accounts Payable Officer to support day-to-day financial administration. Reporting to the Accounts Manager, you will process supplier and subcontractor invoices, manage payments, and assist with month-end tasks in a collaborative, detail-focused environment.

The role requires at least 4 years in accounts payable or finance admin, experience with high invoice volumes and CHEOPS is highly regarded.

Qualifications

• Minimum 4 years’ experience in Accounts Payable or Finance Administration.
• Experience processing high volume invoices and managing payment runs.
• Strong reconciliation and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills, with the ability to manage competing priorities.

Responsibilities

• Process supplier and subcontractor invoices accurately within required timeframes.
• Prepare and process payment runs.
• Reconcile statements and resolve discrepancies.
• Monitor the AP inbox and respond to supplier inquiries.
• Code expenditures correctly and obtain necessary approvals.
• Assist with month-end and year-end financial reporting.

Skills

Accounts Payable

Excel

Attention to detail

Time management

Communication

Tools

CHEOPS

Job description

Westbourne Constructions is an established Sydney construction company with a strong reputation for delivering high-quality projects. Based on Sydney’s North Shore, we have a dedicated, experienced team and pride ourselves on providing a supportive, professional and collaborative workplace.

We are currently seeking an experienced Accounts Payable Officer to join our team.

About the Role

Reporting directly to the Accounts Manager, you will play an important role in supporting the day-to-day accounts payable and financial administration functions of the business.

The role is responsible for ensuring the accurate and timely processing of supplier and subcontractor invoices, payments and reconciliations, while also providing general finance and office administration support.

This is an ideal opportunity for an experienced Accounts Payable professional who enjoys working in a collaborative environment, has excellent attention to detail, and takes pride in their work.

Key Responsibilities

• Processing supplier and subcontractor invoices accurately and within required timeframes
• Preparing and processing payment runs
• Reconciling statements and investigating and resolving discrepancies
• Monitoring the Accounts Payable inbox and responding to supplier enquiries
• Ensuring expenditure is correctly coded and appropriately approved in accordance with company procedures
• Assisting with month-end and year-end financial reporting requirements
• Reconciling multiple bank accounts, including company credit cards
• Maintaining accurate financial records and digital filing systems
• Supporting the Accounts Manager with budgeting, reporting and ad-hoc finance tasks
• Maintaining company records and assisting with document control requirements
• Coordinating general office requirements including stationery/office supplies, company uniforms and IT equipment

About You

• To be successful in this role, you will have:
• A minimum of 4 years’ experience in Accounts Payable, Finance Administration or a similar role
• Experience processing a high volume of invoices
• Experience with managing payment runs
• Strong reconciliation and problem-solving skills
• Excellent attention to detail and a high level of accuracy
• Strong organisational and time management skills, with the ability to manage competing priorities and work autonomously
• Intermediate Microsoft Excel skills and confidence using Microsoft Office applications
• Experience using accounting or financial management software, Cheops experience preferred
• Strong written and verbal communication skills
• The ability to work independently while contributing positively to a team environment

Experience using CHEOPS will be highly regarded.

What We’re Looking For

We are looking for someone who is reliable, organised and takes ownership of their work. You will understand the importance of meeting payment and month-end deadlines and be comfortable communicating professionally with suppliers, subcontractors and internal team members.

You will have a strong focus on accuracy and service and enjoy being part of a close-knit team where your contribution is valued.

This is an opportunity to join an established construction company with a supportive culture and experienced team.