Accounts Payable Officer

Trinity Grammar School Kew; Melbourne; On-site; AUD 40,000 - 60,000; Part time

Job summary

Trinity Grammar School, Kew, is seeking a highly motivated accounts payable professional to join our Finance Team in a permanent, part-time role. You will ensure efficient processing of creditor invoices and maintain strong supplier relationships in a school setting.

Reporting to the Finance Manager, you will code invoices, match purchase orders and run weekly EFT batches, with a focus on accuracy, timeliness and compliance with GST requirements.

Qualifications

• Minimum 5 years of accounts payable experience.
• Understanding of accounts payable processes.
• Knowledge of GST and indirect tax requirements.

Responsibilities

• Liaise with creditors and respond to queries.
• Obtain invoice approvals from heads of departments.
• Code invoices with GL accounts and GST codes.
• Process creditor invoices and match to PO numbers.
• Post and file creditor invoices; manage EFT batches weekly.

Skills

Accounts payable

GST knowledge

Organised

Independent school

Synergetic experience

Communication

Tools

Synergetic

Job description

One of Australia's leading independent schools for boys, Trinity Grammar School, Kew is renowned for its innovation in pedagogy, exceptional teaching and facilities. We offer broad curricular and co-curricular programs and are committed to the highest levels of student wellbeing.

Staff who work at Trinity Grammar School are provided with genuine opportunities for career growth and progression in their field of work and are enjoy excellent standards in relation to their working environment and conditions of employment.

The Opportunity

There is now an outstanding opportunity for a highly motivated, driven and passionate accounts payable professional to join our Finance Team in Kew. This is a permanent, part-time role. You will work in a supportive and inclusive team environment.

The Role

Reporting to the Finance Manager, this role is responsible for all accounts payable function, working in a co-operative manner to ensure that all services provided are delivered in the most efficient and effective way possible to ensure that the overall objectives are met.

Duties will include:

• Liaising with creditors and responding to internal/external queries including following up outstanding/disputed creditor invoices
• Obtaining approval of invoices from appropriate key personnel and heads of departments and faculties
• Accurately coding invoices with general ledger account numbers and GST codes
• Processing creditor invoices, including checking and matching purchase orders
• Batching, posting, and filing creditor invoices electronically
• Running weekly EFT payment batches ensuring strict adherence to timeframes set by the Finance Manager

Key Selection Criteria:

• Prior Accounts payable experience with minimum of 5 years’ experience
• An understanding of accounts payable and accounting processes
• An understanding of statutory requirements of indirect taxes, such as GST
• High level of organisation and ability to work autonomously and to deadlines
• Previous experience in an independent school and working with Synergetic will be a distinct advantage
• You are confident, self-motivated, proactive and highly organised
• You are a great communicator, enabling you to form strong relationships with internal and external customers
• You enjoy being accountable and possess a real “Can do “attitude

Please download the position description for a more detailed outline of this role’s responsibilities and associated performance outcomes.

Applications Close: 4pm Sunday 01 November 2026

Early applications are encouraged as interviews may commence prior to the advertised closing date. These roles may be amended or removed during this process if suitable candidates are appointed.

For enquiries (not applications), please contact the People and Culture Team at **********@trinity.vic.edu.au

Child Safety

Trinity Grammar is a school where the dignity of each person is recognised, respected and fostered and is committed to ensuring child safety. The School has zero tolerance for child abuse and will treat very seriously all allegations and concerns. In line with this commitment to child safety, the School has put in place policies and procedures to uphold the Victorian Child Safe Standards. These standards aim to promote child safety, prevent child abuse and set up processes to properly respond to allegations of child abuse. Trinity requires all employees to have a Working with Children Check or VIT registration, to comply with its Code of Conduct, and to complete regular training in child protection matters.

• Accounts Payable Officer Position Description