Accounts Payable Officer

Polyaire Head Office, SA; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Free uniform allocation

Employee Assistance Program

Service Awards Program

Employee Referral Program

Job summary

Polyaire Head Office, SA in Adelaide, Australia, is seeking an Accounts Payable Officer to join the finance team at the Adelaide CBD office. You will work with a team in Adelaide and Malaysia to keep supplier records accurate and reconcile statements before payment runs are released.

The role involves processing payables data, PO-based invoice entry, foreign exchange and landed cost calculations, and handling EFT/cheque payments, expense reimbursements, and supplier queries.

Qualifications

• Two years’ experience in accounts payable.
• High attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Strong time management and organisational skills.
• Good problem-solving skills.
• Experience with purchase-order-based invoice entry.
• Wholesale, distribution or manufacturing exposure is desirable.

Responsibilities

• Process payables data, match purchase orders to invoices and ensure timely payments.
• Enter import invoices and landed costs; manage intercompany invoices and prepaid import payments.
• Prepare EFT and cheque payment runs.
• Process employee expense reimbursements and staff credit cards.
• Liaise with suppliers on account queries; negotiate terms.
• Reconcile creditors control ledger and supplier statements.
• Maintain accurate records and end-of-year archiving.
• Support the Financial Accountant with ad hoc duties.

Skills

Accounts payable

Attention to detail

Interpersonal skills

Time management

Organisational skills

Problem solving

PO-based invoice entry

Tools

Purchase order system

Job description

About Us
Polyaire is a wholesale distributor of air conditioning products, established in 1973, our support office is in Adelaide with over 30 branches across Australia and over 50 years of experience. We lead the market by offering sustainable, cutting-edge AirTouch solutions that continue to revolutionise comfort in homes and businesses.

At Polyaire our values shape how we work, we are all in, work smart, getting it done and cool service with a warm smile are at the forefront of all we do. Our customers and suppliers are treated like valued partners which means working closely and openly towards sustainable solutions. Having these values as an integral part of our business has made Polyaire the preferred supplier in providing comfort to Australia.

About the role

We have an opportunity for a dedicated Accounts Payable Officer to join our finance team at our Pulteney Street, Adelaide CBD office.

Reporting to the Financial Accountant and ultimately the Financial Controller, you will work alongside 2 (two) Accounts Payable teams members, with one based in Adelaide and one based in Malaysia, along with the Accounts Officer.

You will keep Polyaire’s supplier and payment records accurate and up to date and reconcile supplier statements each month before payment runs are released.

What does my day to day look like?

• Process payables data, including expense invoices, and match purchase orders to invoices so suppliers are paid correctly and on time.
• Enter import invoices once foreign exchange calculations and landed cost allocations are complete.
• Enter invoices against the intercompany loan account, and raise credit notes to clear prepaid import payments.
• Prepare EFT and cheque payment runs for loading into the bank.
• Process employee expense reimbursements and staff credit cards.
• Liaise with suppliers on account queries.
• Complete credit applications and negotiate credit terms with suppliers.
• Work with branch staff to resolve purchase order and invoice queries.
• Monitor outstanding purchase orders and disputed invoices through to resolution.
• Reconcile the creditors control ledger to supplier statements.
• Maintain accurate records and filing, including end-of-year archiving.
• Support the Financial Accountant with other ad hoc duties.

What you will bring to the role:

• At least two years’ experience in accounts payable.
• High attention to detail and a commitment to accuracy.
• Strong interpersonal and communication skills.
• Strong time management and organisational skills.
• Good problem-solving skills.
• Experience with purchase-order-based invoice entry.
• Experience in wholesale, distribution or manufacturing is desirable.
• A competitive salary on offer
• Opportunities for professional growth and development
• A supportive and collaborative work environment
• Free uniform allocation proudly wear the Polyaire uniform (Polyware)
• Access to our Employee Assistance Program
• Service Awards Program
• Employee Referral Program get rewarded with a cash incentive for referring great people!
• Access to Flare Novated Leasing + exclusive employee perks & everyday discounts from Australia's leading retailers
• Access to our Workplace Banking and Financial Wellbeing Program
• Free annual flu vaccinations

Please note you must be an Australian citizen or permanent resident at the time of submitting your application.