Accounts Payable Administrator | Merivale

Merivale; Australia; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Staff discount

Monthly perks

Staff cellar access

Parental leave

Career growth opportunities

Merivale Academy training

Accreditation support

Wellbeing support

Employee referral rewards

Job summary

Merivale is seeking an Accounts Payable Administrator to manage end-to-end AP activities across a multi-entity environment in Australia. You will ensure accurate and timely invoicing and payments while maintaining strong relationships with suppliers and internal stakeholders.

The role emphasizes high-volume processing, attention to detail, and continuous process improvements within a dynamic hospitality group.

Qualifications

• 3+ years accounts payable experience in high-volume environment.
• Experience with large ERP and expense management systems.
• Exposure to Basware and Concur is beneficial.
• Intermediate Excel skills.
• Experience managing queries, exceptions and resolving issues.
• High level of accuracy and attention to detail.
• Organised and able to manage multiple priorities and meet deadlines.
• Curious mindset with interest in improving processes.
• Collaborative and supportive; contributes to team culture.
• Professional and approachable communicator who builds relationships.

Responsibilities

• Process high volumes of invoices with accuracy and attention to detail.
• Monitor and own invoice queues and workflows for timely processing.
• Prepare domestic and international payments per company terms.
• Complete supplier statement reconciliations; investigate discrepancies.
• Respond to internal and external supplier queries.
• Investigate and resolve invoice discrepancies.
• Support expense management: corporate cards and staff reimbursements.
• Maintain internal systems: approvals, supplier master data.
• Contribute to process and system improvements across Accounts Payable.
• Build strong relationships with suppliers and internal stakeholders.
• Ensure compliance with policies, Tax/GST, and internal controls.

Skills

Accounts Payable experience

ERP experience

Excel

Problem solving

Attention to detail

Time management

Process improvement

Team player

Communication

Query resolution

Tools

Basware

Concur

ERP systems

Job description

Accounts Payable Administrator | Merivale

Company Description

At Merivale, people are at the heart of everything we do - a family-owned hospitality group with a portfolio of more than 90 venues across Australia. From iconic venues to unforgettable guest experiences, our diverse portfolio spans restaurants, bars, pubs, nightlife, and events, delivering exceptional moments for our guests every day.

Job Description

We are searching for an Accounts Payable Administrator. You will be responsible for performing end-to-end Accounts Payable activities. This includes ensuring the accurate and timely processing and payment of invoices, maintaining positive stakeholder relationships and contributing to process improvements in a dynamic, multi-entity environment.

Key Responsibilities

• Process high volumes of invoices with accuracy and attention to detail
• Monitor and own invoice queues and workflows to ensure timely processing
• Prepare domestic and international payments in accordance with company payment terms
• Complete supplier statement reconciliations and investigate discrepancies
• Respond to internal and external supplier queries
• Investigate and resolve invoice discrepancies
• Support expense management processes including corporate cards and staff reimbursements
• Maintain internal systems including approval workflows and supplier master data
• Contribute to continual process and system improvements across Accounts Payable
• Build strong relationships with suppliers and internal stakeholders
• Ensure compliance with company policies, Tax/GST requirements, and internal controls

Qualifications

• A minimum of 3 years Accounts Payable experience in a high-volume environment
• Experience with large ERP and expense management systems
• Exposure to systems such as Basware and Concur is beneficial
• Intermediate Microsoft Excel skills
• Experience managing queries, exceptions and resolving issues
• High level of accuracy and attention to detail
• Organised and able to manage multiple priorities and meet deadlines in a fast-paced environment
• Curious mindset with an interest in improving processes
• Collaborative and supportive, contributing to a positive team culture
• Professional and approachable communicator who builds strong working relationships

Merivale Employee Benefits

• 25% staff discount across 90+ Merivale venues.
• Exclusive monthly perks, staff-only rewards and events.
• Merivale Staff Cellar - access to premium wines at staff pricing.
• Paid parental leave - with flexible return to work options.
• Unlimited career growth with endless development opportunities.
• Merivale Academy - online and in-person training, including Leadership, Guest Experience, F&B.
• Professional accreditation support - including Leadership and WSET qualifications.
• Employee Assistance Program - confidential wellbeing and mental health support, provided by Sonder.
• Employee Referral Program - earn rewards for bringing great people on board.