Accounts Payable

Lotus People; Sydney; Hybrid; AUD 44,000 - 63,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Lotus People is seeking an Accounts Payable specialist to manage high-volume supplier invoices for a mid-to-large NSW organisation. You will ensure timely payments, ledger integrity, and act as a key contact for property managers, facilities, and HR.

This transactional role requires strong attention to detail and effective stakeholder communication. Hybrid work setup (3 days in office, 2 days WFH) with start ASAP.

Qualifications

• Diploma or degree in Accounting or working towards one.
• Proven experience in a high-volume AP role within a medium to large organisation.
• Solid understanding of accrual accounting and GST.
• Excellent attention to detail and a calm approach under pressure.
• Strong communication skills and the confidence to partner with non-finance stakeholders.
• Intermediate to advanced Excel skills.
• Experience with SunSystems, IPOS or Promaster is highly regarded but not essential.
• Current NSW Working with Children Check and National Police Check, or willingness to obtain them.

Responsibilities

• Process high volumes of supplier invoices accurately and on time through the purchase ordering system.
• Run regular payment runs, troubleshooting issues and prioritising business critical payments.
• Code transactions correctly, distinguishing between operating expenses, capital expenditure and bonds.
• Maintain the supplier master file, including new supplier set up and updates.
• Process staff reimbursements, fundraising payments and bond and fee refunds.
• Resolve supplier and internal queries on outstanding payments, credit notes and statement reconciliations.
• Communicate clearly with stakeholders when payments are delayed, explaining process and next steps.
• Support month end with accruals and general ledger reconciliations.
• Follow procurement policies and internal controls, with no shortcuts.

Skills

High-volume AP

Attention to detail

Excel

Communication

Stakeholder liaison

Time management

Adaptability

Problem solving

Education

Diploma or degree in Accounting

Tools

SunSystems

IPOS

Promaster

Job description

• Hybrid: 3 days in the office, 2 days WFH (fully office based for the first few weeks while you settle in)
• Temporary assignment until February 2027, with strong potential to go permanent
• Monday to Friday, 9am to 5pm

ROLE DETAILS

• Up to $39 per hour + super
• Inner west location
• Start date: ASAP
• Hybrid: 3 days in the office, 2 days WFH (fully office based for the first few weeks while you settle in)
• Temporary assignment until February 2027, with strong potential to go permanent
• Monday to Friday, 9am to 5pm

ABOUT THE COMPANY

Join a well-respected not-for-profit with more than a century of history supporting children and families across NSW. Guided by values of trust, inclusion, respect and creativity, the organisation offers a collaborative, down to earth team where people enjoy working together.

ABOUT THE ROLE

You will own the accounts payable function for a medium to large organisation processing around 1,000 invoices a month. You will make sure suppliers are paid accurately and on time, protect the integrity of the ledger, and be a calm, friendly point of contact for property managers, facilities, centre directors, marketing and HR. This is a focused, transactional role where your attention to detail and problem solving keep everything running smoothly.

DUTIES

• Process high volumes of supplier invoices accurately and on time through the purchase ordering system
• Run regular payment runs, troubleshooting issues and prioritising business critical payments
• Code transactions correctly, distinguishing between operating expenses, capital expenditure and bonds
• Maintain the supplier master file, including new supplier set up and updates
• Process staff reimbursements, fundraising payments and bond and fee refunds
• Resolve supplier and internal queries on outstanding payments, credit notes and statement reconciliations
• Communicate clearly with stakeholders when payments are delayed, explaining process and next steps
• Support month end with accruals and general ledger reconciliations
• Follow procurement policies and internal controls, with no shortcuts

SKILLS & EXPERIENCE

• Diploma or degree in Accounting (or working towards one)
• Proven experience in a high volume accounts payable role within a medium to large organisation
• Solid understanding of accrual accounting and GST
• Excellent attention to detail and a calm approach under pressure
• Strong communication skills and the confidence to partner with non-finance stakeholders
• Intermediate to advanced Excel skills
• Experience with SunSystems, IPOS or Promaster is highly regarded but not essential
• Current NSW Working with Children Check and National Police Check, or willingness to obtain them

OUR RECRUITMENT PROCESS

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.