Accounts and Admin Aisstant

Wallis Social Research; City of Melbourne; On-site; AUD 60,000 - 72,000; Full time

Job summary

Wallis Social Research in Melbourne is seeking an Accounts and Admin Assistant to support the smooth running of financial and administrative operations. You will manage AP/AR processing, payroll, reporting, project tracking, and general office duties to support Senior Consultants and the CFRO.

Under the CFRO, you will coordinate repairs, manage reception, supplies, travel bookings, and HR tasks, contributing to efficient daily operations across the office.

Qualifications

• Experience handling accounts payable and receivable end-to-end.
• Payroll and HR support experience preferred.
• Ability to prepare financial reports and manage records.
• Strong administrative and office coordination skills.

Responsibilities

• Full AP/AR processing including debt collection and incentives payments.
• Bank/GL reconciliations and journal entries (prepayments, depreciation, card reconciliations).
• Prepare financial reports, Sales reports, project tracking and time recording.
• Administrative and HR duties including payroll, records management and leave tracking.
• Assist CFRO with management reporting and ad hoc tasks for SMT.
• Arrange building repairs/maintenance under CFRO guidance.
• Reception duties and visitor sign-in.
• Stock, stationery, and staff amenities replenishment.
• Coordinate facilities and catering as required; book travel and accommodation.
• Support broader team with other ad hoc duties.

Skills

AP/AR processing

Payroll processing

Financial reporting

Office administration

HR support

Job description

The accounts and admin assistant will be responsible for the smooth running of the administrative aspects of the office including transactional accounting, office management tasks – building, equipment and services management, and general admin tasks. In addition, preparation of monthly and adhoc reports for all Senior Consultants and Account Directors on project specific financials, and assistance provided to Chief Finance and Resource Officer (CFRO) with management and performance reporting.

Main Tasks include:

Full function of AP and AR transactional processing including debt collection activities, participant incentives payments, etc.

Period end Bank/GL reconciliations and journal entries – including prepayments, depreciation, debit card recs and credit/service accounts (Business Uber, Giftpay, Coles Corporate Cards, etc)

Preparation of financial reports – Sales Reports preparation Project Tracking and Time recording

Administrative and HR duties including payroll, scanning, filing, records management, leave tracking and recording, and other general support tasks for the SMT

Under direction of the CFRO, arrange adhoc and ongoing repairs and maintenance of the building

Perform reception function for the office, including sign-on process for visitors

Taking stock and reordering of stationary, consumables and staff amenities

Arrange facilities and catering as required

Booking employee travel and accommodation

Other ad hoc duties to support the broader team