Finance & Office Operations Specialist

Wallis Social Research; City of Melbourne; On-site; AUD 60,000 - 72,000; Full time

Job summary

Wallis Social Research in Melbourne is seeking an Accounts and Admin Assistant to support the smooth running of financial and administrative operations. You will manage AP/AR processing, payroll, reporting, project tracking, and general office duties to support Senior Consultants and the CFRO.

Under the CFRO, you will coordinate repairs, manage reception, supplies, travel bookings, and HR tasks, contributing to efficient daily operations across the office.

Qualifications

• Experience handling accounts payable and receivable end-to-end.
• Payroll and HR support experience preferred.
• Ability to prepare financial reports and manage records.
• Strong administrative and office coordination skills.

Responsibilities

• Full AP/AR processing including debt collection and incentives payments.
• Bank/GL reconciliations and journal entries (prepayments, depreciation, card reconciliations).
• Prepare financial reports, Sales reports, project tracking and time recording.
• Administrative and HR duties including payroll, records management and leave tracking.
• Assist CFRO with management reporting and ad hoc tasks for SMT.
• Arrange building repairs/maintenance under CFRO guidance.
• Reception duties and visitor sign-in.
• Stock, stationery, and staff amenities replenishment.
• Coordinate facilities and catering as required; book travel and accommodation.
• Support broader team with other ad hoc duties.

Skills

AP/AR processing

Payroll processing

Financial reporting

Office administration

HR support

Job description

Wallis Social Research in Melbourne is seeking an Accounts and Admin Assistant to support the smooth running of financial and administrative operations. You will manage AP/AR processing, payroll, reporting, project tracking, and general office duties to support Senior Consultants and the CFRO.

Under the CFRO, you will coordinate repairs, manage reception, supplies, travel bookings, and HR tasks, contributing to efficient daily operations across the office.