Finance Assistant

Girvan Group; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Girvan Group is seeking a Finance Assistant to support accounts payable, payroll and broader finance duties across the business. You will work with the Financial Controller and senior leaders to ensure timely processing of invoices, accurate coding and compliant payments.

This full-time, office-based role requires experience with Xero and our ERP system Plexa, strong attention to detail, and the ability to liaise with project managers, suppliers and staff to keep finances on track.

Qualifications

• Experience processing accounts payable and payroll.
• Proficiency with Xero and Plexa in a corporate finance environment.
• Attention to detail and ability to liaise with project managers and suppliers.

Responsibilities

• Process accounts payable invoices with accuracy and proper approvals.
• Log accounts payable invoices and distribute to Project Managers for review.
• Reconcile supplier statements and resolve discrepancies.
• Process fortnightly payroll and maintain payroll records in Xero.
• Prepare month-end and year-end journals and reports.
• Liaise with Project Managers on invoice reviews and authorisations.

Skills

Accounts payable

Payroll

Financial administration

Vendor management

Tools

Xero

Plexa

Job description

The Finance Assistant is responsible for providing accounts payable, payroll and general finance support to the Financial Controller, Senior Leadership Team members and all teams across the company, including Sales, Estimating and Delivery. This role includes processing accounts payable in Plexa and Xero, assisting with supplier and subcontractor payment processes, processing fortnightly payroll through Xero, and providing finance-related administrative support across the business as required.

Working Relationships

This role reports directly to the Financial Controller and liaises with Senior Leadership Team members, Sales, Estimating, Delivery, subcontractors, suppliers and creditors regarding invoices, accounts payable processing, payments, and general accounts information, as well as internal staff members regarding payroll, corporate cards and expense claims.

Working Conditions

This is a full-time position working in an office environment.

Accounts Payable

• Ensure invoices are only processed where authorised in accordance with internal processes and procedures.
• Process accounts payable invoices in Plexa and Xero, ensuring accuracy of supplier details, coding, approvals and supporting documentation.
• Log accounts payable invoices received and distribute to Project Managers for review and authorisation.
• Follow up with Project Managers each month on any accounts payable invoices not returned.
• Review all invoices for appropriate documentation and approval prior to payment.
• Reconcile supplier statements, review, and correct discrepancies.
• Respond to requests for payments and process accordingly, including retentions.

Accounts Receivable

• Process and allocate customer payments
• Follow up outstanding invoices with Project Managers
• Reconcile bank accounts & credit cards monthly.
• Prepare and pay monthly PAYG & Payroll Tax commitments.
• Pay recurring monthly office expenses on time, phones, rent etc.
• Assist with month end, yearend reports, and journals.

Payroll

• Process fortnightly payroll through Xero.
• Maintain accurate employee payroll records, including leave entitlements, tax file declarations, superannuation details and other required employee data.
• Create and update employee records in Xero as required.