Accounts Administrator

NALG Envirotech Pty Ltd; Geehi; On-site; AUD 70,000 - 90,000; Part time

Job summary

NALG Envirotech Pty Ltd is seeking a part-time Finance Administrator to support end-to-end accounts, payroll and project financials in Geehi, NSW. The role involves invoicing, cost allocations, budget support and compliance across Xero and Procore.

You will work autonomously with strong attention to detail in a hands-on finance environment, coordinating with subcontractors, suppliers and clients while ensuring timely payments and accurate reporting.

Qualifications

• Minimum five years' experience in accounts management.
• Proficiency with Microsoft Word, Outlook and Teams.
• High level numeracy, accuracy and attention to detail.

Responsibilities

• Manage end-to-end accounts receivable: invoicing, progress and payment claims, debtor follow-up and collections.
• Manage accounts payable: supplier and subcontractor invoices, PO matching, payment runs.
• Process payroll including timesheets, PAYG withholding and superannuation.
• Prepare monthly client payment claims with cost substantiation and reconciliation to contracts sums and variations.
• Prepare KPI reports and monthly financial report packs.
• Complete reconciliations for bank, credit cards and GL; assist month-end and year-end close.
• Maintain cost coding and project allocations in Xero and Procore.
• Coordinate data between Procore and Xero; assist audits and improve processes.
• Maintain supplier and subcontractor compliance records; verify insurances and licenses before payment.
• Support budget prep, cash flow forecasting and variance analysis.

Skills

Accounts management

Excel skills

Communication

Autonomy

Tools

Procore Construction software

Job description

Key responsibilities

Manage the end-to-end accounts receivable function, including client invoicing, progress and payment claims, debtor follow-up and collections.

Manage accounts payable, including supplier and subcontractor invoice processing, purchase order matching, payment schedules and payment runs.

Process payroll, including timesheet reconciliation, award and enterprise agreement interpretation, leave accruals, PAYG withholding and superannuation.

Prepare monthly client payment claims with supporting documentation, cost substantiation and reconciliation to approved contract sums and variations.

Prepare KPI reports, monthly financial report packs and contractual client reporting.

Complete bank, credit card and general ledger reconciliations and support month‑end and year‑end close.

Maintain accurate cost coding, cost centre and project allocation of transactions in Xero and Procore.

Prepare BAS, IAS, PAYG and superannuation lodgements in conjunction with the external accountant.

Coordinate data, transactions and required actions between Procore and Xero.

Maintain supplier and subcontractor compliance records, including ABN/GST registration, insurances and licences, and verify compliance before payment.

Assist with budget preparation, cash flow forecasting and variance analysis.

Maintain accurate, confidential and auditable financial records, registers and filing systems.

Respond to finance queries and liaise with clients, subcontractors, suppliers and the external accountant.

Provide general finance and administrative support to project delivery and operations teams.

Monitor aged debtors and creditors, resolve discrepancies and elevate financial risks, cost overruns and payment disputes to the General Manager.

Support internal and external audits by providing complete and accurate records.

Identify and recommend improvements to finance processes, controls and reporting.

Maintain compliance with ATO and Fair Work obligations, company policies, delegations and financial controls.

Support quality assurance and HSEQ requirements, including maintaining registers, reporting non-conformities, following documented procedures and participating in continuous improvement.

What we're looking for

Minimum five years' experience in accounts management.

Intermediate Microsoft Excel skills, including formulas, lookups and pivot tables.

Experience with Procore Construction software is preferred.

Knowledge of payroll processing and Australian payroll compliance, including PAYG, superannuation, awards and leave entitlements.

Proficiency in Microsoft Word, Outlook and Teams.

High-level numeracy, accuracy and attention to detail.

Strong written and verbal communication and stakeholder liaison skills.

Ability to work autonomously, prioritise tasks and meet deadlines in a part‑time role with agreed days and hours.

Discretion when handling payroll and commercial financial information.

Unrestricted Australian working rights and a satisfactory National Police Check.