Accounts & Administration Support

Avionics Limited; Bayside; On-site; AUD 60,000 - 80,000; Full time

Job summary

Avionics Limited in Botany, NSW, seeks an experienced Accounts & Administration Support to join our on-site team. The role covers accounts, payroll, compliance, employee administration and general office support, with a proactive, detail-focused approach and strong communication skills.

The successful candidate will handle invoicing, reconciliations, payroll and onboarding tasks, while maintaining Damstra records and ensuring compliance.

Qualifications

• 2+ years' experience in a similar accounts, finance or administration role.
• Experience with invoicing, reconciliations, payroll and timesheets.
• Strong communication, organisational and computer skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Accounting, bookkeeping or compliance experience highly regarded.
• Damstra or similar workforce management system experience advantageous.
• Current driver's licence and reliable vehicle essential.

Responsibilities

• Accounts & Finance: Credit card reconciliations; Prepare progress claims and issue invoices; Assist with general finance administration, pricing and booking enquiries.
• Payroll & Administration: Prepare and review weekly employee timesheets; Process payroll and assist with payroll administration; Coordinate staff travel; Manage workwear ordering and distribution.
• Compliance & Damstra: Maintain supplier insurance and compliance documentation; Prepare monthly statutory declarations for subcontractor claims; Assist with internal audits and the Business Management System; Maintain company, employee, licence and competency records in Damstra; Maintain plant and equipment servicing and registration records; Monitor expiring licences and coordinate renewals or training.
• Employee Onboarding: Set up new employee records in Damstra; Collect and upload licences, tickets and required documentation; Assist with ASIC applications.

Skills

Accounts experience

Payroll processing

Invoicing

Reconciliations

Communication

Organization

Attention to detail

Multi-tasking

Tools

Damstra

Job description

Full-Time | Botany, Sydney | On-Site | 9:00am–5:00pm

We are seeking an experienced and highly organised Accounts & Administration Support to join our Botany office.

This is a varied, hands-on role covering accounts, payroll, compliance, employee administration and general office support. We are looking for someone who is reliable, tech-savvy, detail-oriented and proactive, with strong communication skills and a positive, can-do attitude.

Please note: This role is fully on-site. Due to limited public transport access, applicants must have their own reliable vehicle.

Key Responsibilities:

Accounts & Finance

• Credit card reconciliations.
• Prepare progress claims and issue invoices.
• Assist with general finance administration, pricing and booking enquiries.

Payroll & Administration

• Prepare and review weekly employee timesheets.
• Process payroll and assist with payroll administration.
• Coordinate staff travel arrangements.
• Manage workwear ordering and distribution.

Compliance & Damstra

• Maintain supplier insurance and compliance documentation.
• Prepare monthly statutory declarations for subcontractor claims.
• Assist with internal audits and the Business Management System.
• Maintain company, employee, licence and competency records in Damstra.
• Maintain plant and equipment servicing and registration records.
• Monitor expiring licences and coordinate renewals or training.

Employee Onboarding

• Set up new employee records in Damstra.
• Collect and upload licences, tickets and required documentation.
• Assist with ASIC (Airside Photo Security Pass) applications.

Skills & Experience

• 2+ years' experience in a similar accounts, finance or administration role.
• Experience with invoicing, reconciliations, payroll and timesheets.
• Strong communication, organisational and computer skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Accounting, bookkeeping or compliance experience highly regarded.
• Damstra or similar workforce management system experience advantageous.
• Current driver's licence and reliable vehicle essential.

What We Offer

• Full-time 9:00am–5:00pm office hours.
• Stable and varied role within an established business.
• Exposure to accounts, payroll, compliance and HR administration.
• Competitive salary, negotiated based on experience and skills.

Location: Botany, NSW
Employment: Full-Time | 100% On-Site

If you are an organised, dependable and proactive accounts/administration professional looking for a varied role with plenty of responsibility, we'd love to hear from you.