Accounts Administration Officer

Mega Pacific; Newcastle City Council; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Professional development

Flexible working arrangements

Wellbeing programs

Job summary

Mega Pacific is seeking an experienced Accounts Administration Officer to join our finance team on a full-time basis at our Sandgate, NSW office. You will provide essential administrative and clerical support to processing financial transactions and documentation, helping maintain accurate records and a smooth accounting workflow.

Join a collaborative team focused on integrity and excellence, with opportunities for professional development and flexible work arrangements.

Qualifications

• Qualification in accounting, bookkeeping or related financial discipline.
• Experience in accounts administration or clerical role within a finance department.
• Proficiency with accounting software and general office applications.
• Strong numerical accuracy and attention to detail when processing financial information.

Responsibilities

• Process and record financial transactions including invoices, credit notes and allocations.
• Perform data entry with accuracy and maintain financial records and customer database.
• Reconcile accounts and identify discrepancies, escalate as needed.
• Proactively assist with debt collection.
• Respond to account enquiries professionally and promptly.
• Maintain organised digital filing for financial records.
• Support the finance team with ad hoc projects to improve efficiency.
• Back up accounts payable function when required.

Skills

Data entry accuracy

Double-entry bookkeeping

Accounting software proficiency

Attention to detail

Organisational skills

Communication skills

Education

Certificate III/IV in Accounting

Tools

Accounting software

Job description

Mega Pacific is a dynamic and growing organisation committed to delivering exceptional service and maintaining the highest standards of financial management. We pride ourselves on fostering a collaborative workplace culture where our team members are valued, supported and empowered to succeed. Our commitment to excellence, integrity and innovation drives everything we do, and we're looking for talented individuals who share these values to join our expanding team.

About the role

We are seeking an experienced and detail-oriented Accounts Administration Officer to join Mega Pacific on a full-time basis at our office in Sandgate, NSW 2304. In this role, you will provide critical administrative and clerical support to our finance function, ensuring accurate and efficient processing of financial transactions and documentation. The Accounts Administration Officer plays an important part in maintaining the integrity of our financial records and supporting the smooth operation of our accounting department. This position offers the opportunity to develop your expertise in accounts administration whilst working within a professional and supportive team environment.

Key responsibilities

• Processing and recording financial transactions, including customer invoices, and credit notes and payment allocation
• Performing data entry tasks with accuracy and attention to detail, maintaining comprehensive financial records adn an accurate customer database including new account applciations
• Reconciling accounts and identifying discrepancies or errors, escalating issues promptly
• Proactive collection of debts
• Responding to account enquiries from internal staff and external parties in a professional and timely manner
• Maintaining organised digital filing, ensuring easy retrieval of financial records
• Supporting the finance team with ad hoc projects and improvements to increase efficiency
• Back up to the accounts payable function

What we’re looking for

• A qualification in accounting, bookkeeping or a related financial discipline (such as Certificate III/IV in Accounting or relevant tertiary qualification)
• Proven experience in an accounts administration or clerical role within a finance department
• Strong proficiency with accounting software and general office applications, including spreadsheet and database management
• Excellent numerical accuracy and strong attention to detail when processing financial information
• Solid understanding of fundamental accounting principles and double-entry bookkeeping concepts
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• Good written and verbal communication skills, with the ability to liaise effectively with colleagues and external contacts
• A professional and reliable approach with the ability to maintain confidentiality when handling sensitive financial information

What we offer

Mega Pacific is committed to creating a rewarding workplace where our employees thrive. We offer competitive remuneration and a comprehensive benefits package designed to support your wellbeing and career development. Our benefits include professional development opportunities to enhance your accounting and administrative skills, a supportive team environment where you can grow your expertise, flexible working arrangements to promote work-life balance, and access to employee assistance programmes and wellbeing initiatives. We believe in investing in our people and providing clear pathways for career progression within our organisation. We foster a culture of continuous learning and are committed to supporting the professional development of all team members.