Account Payable Officer

CC Pines Pty Ltd; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

CC Pines Pty Ltd in Sydney's Northern Beaches is seeking an Accounts Payable Officer to manage end-to-end AP processes from invoice receipt to payment. You'll work with project and operations teams to ensure accurate coding, timely processing and audit-ready records.

The role is based at our Oxford Falls HQ with a focus on multi-entity and cross-border supplier payments and driving tighter controls to reduce manual work.

Qualifications

• 3+ years in accounts payable, finance support or bookkeeping.
• Diploma or certificate in Accounting, Finance or Business Admin (preferred).
• Confident in accounting software like Sage, Xero or similar ERP. Sage Intacct is a big plus.
• Advanced Excel (pivot tables, VLOOKUP, data validation).
• Sharp eye for detail and a calm head under tight deadlines.
• Good with people, and trusted with sensitive financial data.
• Construction or project team experience is highly regarded.
• Multi-entity or cross-border payment experience is an advantage.

Responsibilities

• Match supplier invoices to POs, delivery receipts and contracts.
• Check coding, approvals and tax compliance.
• Run weekly payment runs for domestic and international suppliers.
• Keep the payment calendar tight so nothing gets late.
• Process staff reimbursements and credit card reconciliations.
• Reconcile AP ledgers, bank accounts, credit cards, supplier statements and project cost codes.
• Post to the right period, with accruals and cut-offs sorted at month-end.
• Keep clean, auditable records and prep documents for audits.
• Answer supplier and internal queries fast, and fix discrepancies.
• Be the go-to AP contact for project and corporate teams.
• Spot ways to cut manual work and tighten controls, and help test new finance systems.

Skills

Accounts payable

Finance support

Bookkeeping

Attention to detail

People skills

Deadline driven

Construction experience

Education

Diploma or certificate in Accounting, Finance or Business Admin

Tools

Sage

Xero

Sage Intacct

Job description

Accounts Payable Officer
Oxford Falls, Sydney | Full time, permanent | ASAP start

About Us
CC Pines is an Australian-owned, family-founded construction company on Sydney's Northern Beaches. We deliver complex Commercial and Government projects for clients like the Australian Department of Defence, DFAT and the US Department of Defence. We work across Sydney, Darwin and Honiara. We're medium-sized, so your work gets seen. Our values are simple: humble, hungry, smart.

Where You'll Work
Our HQ is in Oxford Falls. Bush on one side, beaches on the other. Walk Manly Dam at lunch. Swim at Narrabeen or Dee Why after work. No CBD commute.

Job Description

The Role
You'll own AP from invoice to payment. Accurate, on time, audit ready. You'll work closely with our project and operations teams, so you'll know what's being built, not just what's being billed. Success looks like first time right processing and nil critical disputes.

What You'll Do

• Match supplier invoices to POs, delivery receipts and contracts
• Check coding, approvals and tax compliance
• Run weekly payment runs for domestic and international suppliers
• Keep the payment calendar tight so nothing gets late
• Process staff reimbursements and credit card reconciliations
• Reconcile AP ledgers, bank accounts, credit cards, supplier statements and project cost codes
• Post to the right period, with accruals and cut-offs sorted at month-end
• Keep clean, auditable records and prep documents for audits
• Answer supplier and internal queries fast, and fix discrepancies
• Be the go-to AP contact for project and corporate teams
• Spot ways to cut manual work and tighten controls, and help test new finance systems

Desired Skills and Experience

What You Bring

• 3+ years in accounts payable, finance support or bookkeeping
• Diploma or certificate in Accounting, Finance or Business Admin (preferred)
• Confident in accounting software like Sage, Xero or similar ERP. Sage Intacct is a big plus
• Advanced Excel (pivot tables, VLOOKUP, data validation)
• Sharp eye for detail and a calm head under tight deadlines
• Good with people, and trusted with sensitive financial data
• Construction or project team experience is highly regarded
• Multi-entity or cross-border payment experience is an advantage

Why Join Us

• Real projects for Government and Defence clients
• A family-founded business where you're not just a number
• Room to improve how we work, not just follow the process
• Northern Beaches location