Academic Coordinator (RTO Compliance)

RTOPilot; Sydney; Hybrid; AUD 69,000 - 75,000; Part time

Job summary

Rosehill College in Ultimo, Sydney is seeking an experienced Academic Coordinator with strong RTO compliance and audit experience to lead academic operations across vocational programs. This senior role reports to the Managing Director and includes compliance oversight and trainer management.

This flexible part-time position offers 3 days per week on-site, with pro-rata salary guidance and potential for significant impact on academic and regulatory outcomes within a growing college.

Qualifications

• TAE40122 (or TAE40116 with upgrades) is mandatory.
• Minimum 3 years' experience in an RTO academic coordination or management role.
• Strong understanding of RTO compliance and audit requirements.
• Experience managing trainers and resolving operational issues.

Responsibilities

• Oversee academic operations including timetabling, trainer allocation, and course delivery.
• Manage and support trainers and assessors across multiple qualifications (BSB, ICT, CHC, UEE).
• Ensure compliance with the Standards for RTOs 2015, ESOS Act, and National Code.
• Coordinate assessment validation, moderation, and continuous improvement activities.
• Manage training and assessment materials, including unit mapping and updates.
• Monitor student progression and implement intervention strategies where required.
• Prepare documentation for audits and liaise with ASQA and other regulators.
• Report directly to the Managing Director on academic and compliance matters.

Skills

RTO compliance

Audit experience

Trainer management

Education

TAE40122

Tools

aXcelerate

Job description

3 Days/Week | Ultimo, Sydney

Pro-rata salary: approx. $69,000 – $75,000 per year (based on 3 days/week)

FTE equivalent: $115,000 – $125,000 per year

About Rosehill College

Rosehill College is a registered training organisation (RTO) based in Ultimo, Sydney, delivering nationally recognised vocational qualifications across business, IT, community services, and electrotechnology. As a growing CRICOS-registered college, we are committed to providing high-quality education and maintaining the highest standards of compliance.

About the Role

We are seeking an experienced Academic Coordinator with strong RTO compliance and audit experience to lead academic operations across our vocational programs.

This is a senior, hands‑on role reporting directly to the Managing Director, with full responsibility for academic delivery, compliance oversight, and trainer management.

This role is ideal for someone with solid RTO experience who can maintain compliance while ensuring smooth day-to-day operations. We welcome applicants who are looking for a flexible part-time arrangement while making a meaningful impact in a growing college.

Key Responsibilities

• Oversee academic operations including timetabling, trainer allocation, and course delivery
• Manage and support trainers and assessors across multiple qualifications (BSB, ICT, CHC, UEE)
• Ensure compliance with the Standards for RTOs 2015, ESOS Act, and National Code
• Coordinate assessment validation, moderation, and continuous improvement activities
• Manage training and assessment materials, including unit mapping and updates
• Monitor student progression and implement intervention strategies where required
• Prepare documentation for audits and liaise with ASQA and other regulators
• Report directly to the Managing Director on academic and compliance matters

Requirements

Essential:

• TAE40122 (or TAE40116 with required upgrades) — mandatory
• Minimum 3 years' experience in an RTO academic coordination or management role
• Strong understanding of RTO compliance and audit requirements
• Experience managing trainers and resolving operational issues

Desirable:

• Familiarity with aXcelerate or similar student management systems
• Experience with CRICOS providers
• Previous involvement in ASQA audits or regulatory interactions

Working Arrangement

• Contract role — 3 days per week, on-site in Ultimo
• Pro-rata salary of approx. $69,000 – $75,000/year (FTE equivalent $115,000 – $125,000)
• Opportunity to shape academic operations within a growing college
• Direct input into academic and compliance decision-making

We are looking for someone who can take ownership of academic operations and ensure the college remains compliant and well-managed.