Technology Transfer and PATLIB Administrator

EPO - European Patent Office; Wien; On-site; EUR 71,000 - 113,000; Full time

Benefits offered by this job

Family-friendly benefits

30 days leave per year

Relocation benefits

Job summary

The EPO's Academy invites a proactive administrator to support the PATLIB Next Level initiative, bridging IP to market via technology transfer, IP valuation, financing and uptake. You will engage with national offices, universities and innovation networks to expand services and collaboration.

Key duties include partnership development, joint training delivery, and reporting to enable informed decisions and program success across Europe.

Qualifications

• Master's level studies or equivalent professional experience.
• Ability to communicate clearly with diverse audiences.
• Experience in technology transfer and knowledge exchange.

Responsibilities

• Develop and maintain partnerships with universities, research organisations and national patent offices.
• Coordinate collaborative projects and learning initiatives aligned with the Academy's objectives.
• Contribute to joint training programmes and knowledge-sharing activities across Europe.
• Collaborate with colleagues across EPO departments on training and co-operation initiatives.
• Represent the Academy in meetings with member states and external partners.

Skills

Technology transfer

Licensing negotiations

Stakeholder communication

Cross-team collaboration

Education

Master's degree or equivalent professional experience

Job description

Technology Transfer and PATLIB Administrator (22643)

The EPO's Academy, Professional Certifications and Learning Partnerships department plays a key role in advancing patent knowledge, professional skills and innovation across Europe. Through the European Patent Academy, it delivers specialised learning programmes and builds strategic partnerships with national patent offices, universities, research organisations and innovation support networks, contributing to the objectives of the EPO's Strategic Plan 2028.

We are looking for a motivated and proactive Technology Transfer and PATLIB Administrator to support the implementation of the "EPO PATLIB Next Level" initiative, which aims to strengthen the PATLIB network's role in fostering innovation and European competitiveness. Working closely with national patent offices and PATLIB centres, you will contribute by helping to expand services, develop capabilities and enhance collaboration across the European innovation ecosystem.

In this role, you will assist in bridging the gap between intellectual property and its commercial application by supporting initiatives that connect patenting, technology transfer, IP valuation, financing and market uptake. You will collaborate with key stakeholders to strengthen innovation support services, promote knowledge sharing and help transform patent-related expertise into tangible opportunities for European innovators.

With us you will:

• develop and maintain partnerships with universities, research organisations, national patent offices and international institutions
• co‑ordinate collaborative projects and learning initiatives that support the Academy's strategic objectives
• contribute to the development and delivery of joint training programmes and knowledge‑sharing activities
• collaborate with colleagues across EPO departments on training and co‑operation initiatives
• represent the Academy in meetings and exchanges with member states of the European Patent Organisation and external partners
• support the implementation of the PATLIB network's development strategy, in co‑operation with national patent offices and strategic partners active in technology transfer, commercialisation and innovation support
• contribute to technology transfer initiatives that connect patenting, IP valuation, financing and market uptake
• help ensure the timely delivery of quality outcomes, while sharing knowledge and providing advice within your areas of responsibility
• prepare reports, statistics and supporting documentation to facilitate the taking of informed decisions and the granting of internal approvals

Apply if you have:

• professional certification in technology transfer, such as Registered Technology Transfer Professional accreditation and/or equivalent relevant experience
• experience in working in a technology transfer office, knowledge transfer office, research organisation, university innovation office, patent office or innovation support organisation
• experience in supporting the commercialisation of research outcomes through licensing, spin‑outs, collaborative R&D projects or industry partnerships
• experience in conducting or supporting intellectual property valuation, technology assessment or innovation financing activities
• experience in designing or delivering training, capacity‑building programmes or knowledge‑sharing initiatives related to innovation and intellectual property
• experience with Horizon Europe, EIC, EIT, national innovation programmes or publicly funded research initiatives and SME funds
• familiarity with licensing negotiations, IP portfolio management or patent valuation methodologies
• the ability to communicate clearly with diverse audiences and experience in co‑ordinating collaborative projects or initiatives
• the ability to maintain positive working relationships with a variety of stakeholders, using diplomacy and promoting mutual understanding
• a collaborative approach, with an interest in sharing knowledge and working effectively across teams, departments and sites

Our minimum requirements for this post:

• Diploma of completed studies at master's level or – in exceptional cases – equivalent professional experience
• Generally, an excellent knowledge (at least C1) of one official language (English, French and German) and ability to understand the other two; alternatively, excellent knowledge (at least C1) of at least one official language (in such cases, the willingness to learn the missing language(s) and to reach level B2 within a set time frame would be required)
• Citizenship of one of the member states of the European Patent Organisation

Process

Candidates are kindly asked to upload an updated CV and outline their motivation in the designated application field (character limit 4000). If so wished, the motivation letter can also be uploaded as a Word or pdf attachment under "Application document" in SuccessFactors. In this case, please indicate in the designated field "Please refer to attached motivation letter".

The successful candidate will be selected on the basis of qualifications, competencies, professional experience and language knowledge, supplemented as appropriate by interviews, tests and/or a personality questionnaire.

A reserve list may be constituted, should more candidates than required at this time be considered suitable following the selection procedure. Such reserve lists are valid for 18 months and reserve list candidates may be contacted, should a vacancy with substantially the same profile arise during that period.

More information on how we recruit can be found on our EPO jobs and careers site.

Key information

Job group: 4

Grade: G7 to G10 (net (basic) monthly salary* for this vacancy: EUR 6 375 to 10 164, depending on experience and location)

Duration of appointment: Five years, with the possibility of extension

Career path: Technical

Location: Office-wide (Berlin, Brussels, Munich, The Hague or Vienna)

Application deadline: 1.12.2026

Interviews planned for: as of 14.12.2026

* after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes.

We welcome all applications for vacant positions. We consider each on its professional merits – regardless of your nationality, ethnic origin, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion or belief.

Information at a Glance

Who we are

We are the patent office for Europe. We are proud to deliver high-quality patents and efficient services that foster innovation, competitiveness and economic growth.

Why join us?

• Be part of the EPO`s transformation and enable innovation
• Work with inspiring people from a variety of cultures
• Develop yourself and take on an intellectual challenge

What's in it for you?

• A competitive salary
• Family-friendly benefits
• A good work‑life balance
• Generous flexibility options
• Relocation benefits and various allowances
• Contributory medical insurance and pension schemes
• 30 days' leave per year
• Free gym access
• Social activities and clubs

Our vision

We will empower and motivate our staff to set worldwide standards in intellectual property. Our Office will be effective and transparent, respond to the needs of our users and be agile in managing the changing demands and conditions of a dynamic global patent system. Our work will contribute to a safer, smarter and more sustainable world.

Our values

All our relationships within our Office and with partners around the world will prosper through trust, fairness, mutual respect, adaptability, collaboration and a commitment to excellence.

Our work environment

We believe that diversity is fundamental to our success. Our inclusive work environment respects, values and celebrates our individual differences. We want you to be yourself at work. Join us on this exciting journey to a more digital, collaborative and sustainable organisation.