Team Assistant, Committee & Board Affairs

Jobtailor; Wien; Vor Ort; EUR 28.000 - 36.000; Vollzeit

Zusammenfassung

Jobtailor in Vienna seeks an Administrative Assistant to coordinate committee meetings, manage scheduling, and maintain records. You will support the ESR-related initiatives, assist with presentations, and help prepare materials for external congresses.

The role requires excellent English, strong organizational skills, and the ability to travel. A valid Austrian work permit and willingness to commute to the Vienna office are essential.

Qualifikationen

• Completed education at high school level and/or university degree.
• Excellent command of English.
• German and other languages are an asset.
• Strong written and oral communication skills.
• Proficient in MS Office and Google Workspace (Excel and Sheets).
• Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset.
• Outstanding organisational, prioritisation, and problem-solving skills, with a keen eye for detail.
• Open, positive, and collaborative, with a genuine willingness to support colleagues.
• Able to work independently while contributing to a closely interlinked team.
• High level of stress resistance and resilience.
• Willingness to travel.
• Must hold a valid work permit for Austria.
• Must be willing and able to commute to the Vienna office on a regular basis.

Aufgaben

• Coordinate committee and subcommittee meetings end to end, including agendas, invitations, presentations, and minutes
• Provide administrative support across the team, including correspondence, scheduling, and data maintenance
• Maintain accurate lists and databases and keep committee records up to date
• Coordinate scheduling and meetings at the European Congress of Radiology (ECR)
• Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability, from planning through delivery
• Administer the Young Programme and the Green ID Certification, coordinating applications, records, and communications
• Support the Society's presence at external congresses, including preparing materials and on-site coordination
• Prepare PowerPoint slides and factsheets and assist with website updates
• Support the ESR Board of Directors, Executive Council, committees, and subcommittees

Kenntnisse

Event Coordination

Strong Communication

Organizational Skills

Attention to Detail

Data Maintenance

Meeting Coordination

Ausbildung

High school diploma or university degree

Valid Work Permit for Austria

Tools

MS Office

Google Workspace

MS Excel

Google Sheets

Jobbeschreibung

• Coordinate committee and subcommittee meetings end to end, including agendas, invitations, presentations, and minutes
• Provide administrative support across the team, including correspondence, scheduling, and data maintenance
• Maintain accurate lists and databases and keep committee records up to date
• Coordinate scheduling and meetings at the European Congress of Radiology (ECR)
• Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability, from planning through delivery
• Administer the Young Programme and the Green ID Certification, coordinating applications, records, and communications
• Support the Society's presence at external congresses, including preparing materials and on-site coordination
• Prepare PowerPoint slides and factsheets and assist with website updates
• Support the ESR Board of Directors, Executive Council, committees, and subcommittees

Requirements

• Completed education at high school level and/or university degree
• Excellent command of English
• German and other languages are an asset
• Strong written and oral communication skills
• Proficient in MS Office and Google Workspace (particularly MS Excel and Google Sheets)
• Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset
• Outstanding organisational, prioritisation, and problem-solving skills, with a keen eye for detail
• Open, positive, and collaborative, with a genuine willingness to support colleagues
• Able to work independently while contributing to a closely interlinked team
• High level of stress resistance and resilience
• Willingness to travel
• Must hold a valid work permit for Austria
• Must be willing and able to commute to the Vienna office on a regular basis

Core Competencies

Demonstrates strong organizational and administrative capabilities, with proficiency in MS Office and Google Workspace, and a commitment to supporting diverse initiatives and early-career members. Possesses excellent communication skills in English, with additional language proficiency being an asset.

Highest-signal resume keywords

• MS Office Proficiency
• Google Workspace Proficiency
• Event Coordination
• Strong Communication Skills
• Organizational Skills

Hard Skills

• Data Maintenance
• Meeting Coordination
• PowerPoint Preparation
• Record Keeping
• Programme Administration

Soft Skills

• Problem-Solving Skills
• Collaboration
• Attention to Detail
• Stress Resistance
• Independence

Certifications & Qualifications

• Valid Work Permit for Austria

Industry Keywords

• Non-Profit Work
• Event Coordination
• Diversity and Inclusion
• Sustainability Initiatives
• Early-Career Support