Staff Travel Coordinator

Hospitaliti; Wien; On-site; EUR 25,000 - 30,000; Full time

Job summary

DO & CO in Vienna is seeking a Staff Travel Coordinator to join our experienced travel team. You will arrange flights, hotels and other transportation for employees and groups, ensuring seamless travel experiences aligned with project plans.

Requirements include commercial education in travel or hospitality, 2-3 years in travel, excellent German and English communication, and strong data management skills. The role is on-site in Vienna with a competitive starting gross monthly salary.

Qualifications

• Proven ability to communicate clearly in German and English.
• Capacity to manage large amounts of itineraries, invoices and payments.
• Experience in travel industry is preferred but not required for all roles.

Responsibilities

• Book and manage travel arrangements for individual employees and groups (flights, hotels, rental cars, etc.).
• Coordinate with departments on destination, transport modes, dates, budgets and accommodations.
• Handle travel issues, complaints or refunds as they arise.
• Maintain accurate records of bookings, payments, transactions, calls and meetings.
• Collaborate with teammates to ensure travel meets project plans.
• Monitor travel expenses and ensure timely payment of invoices.

Skills

German-English communication

Data handling

Education

Travel/Hospitality/Airline commercial education

Job description

DO & CO is hiring through Hosco in Vienna.

Company Description We are passionate about hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO&CO offers gourmet entertainment worldwide. We operate in 31 locations, 11 countries and 3 Continents, maintaining the highest quality standard in our products and services. We refine the classics, develop the unknown and constantly grow - sometimes beyond our expectations.

Job Description As a Staff Travel Coordinator, you will work with a team of experienced travel professionals and assist our staff with all their travel needs. Whether it's booking flights, hotels, or other travel arrangements, you will play a critical role in ensuring our internal teams have a seamless and enjoyable travel experience.

• Book and manage travel arrangements for individual company employees and groups, including flights, hotels, rental cars, and other transportation services.
• Cooperate with our departments and project teams regarding destination, modes of transportation, travel dates, budgets, and accommodations.
• Deal with occurring travel problems, complaints, or refunds.
• Maintain accurate records of bookings, payments, transactions, phone calls and meetings.
• Collaborate with team members to ensure proper travel arrangements meet the project plans.
• Monitor and record travel expenses, including ensuring timely payment of invoices and tracking budgets and costs.
• Doing research in the event destinations, negotiating and contracting with local and international suppliers and agencies.

• Commercial education in travel, hospitality, airline business, or related field.
• Prior experience in the travel industry (2-3 years).
• Ability to work in a fast-paced and dynamic environment, good management skills.
• Excellent verbal and written communication skills in German and English.
• Ability to manage and organize large amounts of data, including itineraries, invoices, and payment information, systematically and orderly.
• A hand-on approach, team player and troubleshooting mindset are essential.
• Experience in the hospitality industry is preferred.

Gross monthly payment starting from €2.500, based on your qualifications.

An excellent workplace to call home, with a friendly and supportive team and all other regular salaries/benefits stuff. A business where you can have a real impact, we are confident in innovative ideas!

DO&CO is an equal-opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.