Sample Management Expert – Vienna, Austria

Valneva SE; Wien; Hybrid; EUR 36,000 - 44,000; Full time

Benefits offered by this job

Work life balance

Financial perks

Health & Wellbeing

Job summary

Valneva SE is seeking a Sample Management Expert (m/f/d) to join our Quality Control team in Vienna. You will coordinate incoming client and OMCL samples, in-house stability samples, reference and retention samples, and external testing laboratories, ensuring GMP-compliant documentation and accurate sample tracking.

The ideal candidate holds a bachelor’s degree in a scientific field, is fluent in German and English, and has a solid grasp of quality systems and GxP.

Qualifications

• Bachelor’s degree in a relevant scientific field is required.
• Basic knowledge of quality systems and GxP requirements (GMP, GCLP).
• Strong organizational, documentation management, and teamwork skills.
• Excellent attention to detail and structured approach to documentation and data.
• Proactive, accurate, and reliable working style with a strong sense of responsibility.
• Good communication skills and ability to collaborate with internal and external stakeholders.
• Fluent in German and English (written and spoken).
• Willingness to work in a regulated, quality-driven environment.

Responsibilities

• Manage and coordinate incoming client and OMCL samples, including testing schedules, documentation, and communication with stakeholders.
• Manage in-house stability samples, including maintaining documented overviews and coordinating testing schedules.
• Oversee reference and retention samples, maintaining inventories and coordinating visual examinations.
• Coordinate activities with external testing laboratories, including timelines, agreements, and required documentation.
• Prepare, review, and maintain GMP-relevant documentation.
• Ensure accurate and timely sample tracking and documentation throughout the lifecycle.
• Contribute to continuous improvement of sample management processes and workflows.
• Support Lab Support Team with equipment-related activities and qualification/lifecycle management.
• Provide support during annual shutdown activities.

Education

Bachelor’s degree or equivalent qualification in a relevant scientific field

Tools

MS Office

Job description

AtValneva, we are dedicated to developing innovative vaccines that protect people worldwide against serious infectious diseases.

We are looking for aSample Management Expert (m/f/d) to join our Quality Control team. In this role, you will be responsible for the efficient management and coordination of samples, stability activities, and related documentation within a GMP-regulated environment. You will work closely with internal departments, clients, and external testing laboratories.

Your Responsibilities

Sample Management

• Manage and coordinateincoming client and OMCL samples, including testing schedules, documentation, and communication with relevant stakeholders
• Managein-house stability samples, including maintaining documented overviews and coordinating internal and external testing schedules
• Overseereference and retention samples, including maintaining documented inventories and coordinating and documenting visual examinations
• Coordinate activities withexternal testing laboratories, including timelines, agreements, and required documentation
• Prepare, review, and maintainGxP-relevant documentationin accordance with GMP requirements
• Ensure accurate and timelysample tracking and documentationthroughout the sample lifecycle
• Contribute to the continuous improvement of sample management processes and workflows

Laboratory Support

• Support theLab Support Team with equipment-related activitiesas required, including the generation and maintenance of overviews for storage space
• Supportequipment qualification and lifecycle management activities
• Providesupport and back-up during annual shutdown activities
• Collaborate with internal stakeholders to ensure smooth and compliant laboratory operations

• Bachelor’s degree or equivalent qualificationin a relevant scientific field
• Basic knowledge ofquality systems and GxP requirements, particularly GMP and GCLP
• Good knowledge ofMS Office
• Strongorganizational, documentation management, and teamwork skills
• Excellent attention to detail and a structured approach to managing documentation and data
• Proactive, accurate, and reliableworking style with a strong sense of responsibility
• Good communication skills and the ability to collaborate effectively with internal and external stakeholders
• Fluent in German and English, both written and spoken
• Willingness to work in a regulated, quality-driven environment

Working with Valneva means being part of aglobal biotech companywith a clear vision to make a meaningfulimpact in the world. At Valneva, you can expect a dynamic andinnovativework environment characterized by an open, appreciative company culture and exciting,impactful assignments. Enjoy the benefits offlat hierarchies, an international atmosphere, and regular company events that fostercollaborationand connection.

Additionally, we offer:

• Work Life Balance:Flexitime & Compensation days
• Financial perks:Performance-related bonus & Lunch vouchers
• Health & Wellbeing:Free access to sports and fitness activities via myClubs& Office Massages

Minimum Annual Salary:EUR 40,000 gross per year. The actual salary offered will be determined based on the candidate’s qualifications, professional experience, and skills, with a willingness to overpay the applicable minimum salary.
Join us and shape the future of biotechnology!