Receptionist

CBRE; Wien; Vor Ort; EUR 22.000 - 30.000; Vollzeit

Zusammenfassung

CBRE Vienna offers a Receptionist role to support a busy office, greeting visitors, handling calls, and coordinating meeting rooms to ensure smooth daily operations.

Ideal candidates have a high school diploma, basic math, strong communication, and solid MS Office skills, with a focus on attention to detail, organization, and professional client service.

Qualifikationen

• High School Diploma or GED with up to 2 years of relevant experience.
• Ability to follow basic work routines and standards.
• Strong communication to exchange straightforward information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills and an inquisitive mindset.
• Basic mathematics for simple calculations.

Aufgaben

• Receive and direct incoming calls and voicemails.
• Greet clients and visitors, issue passes and parking validations.
• Schedule and prepare meeting rooms and arrange catering.
• Distribute faxes, packages, and order office supplies.
• Track mail and freight; arrange messenger services as needed.
• Follow procedures and processes under supervision.

Kenntnisse

Communication skills

Microsoft Office

Organizational skills

Basic math

Ausbildung

High School Diploma or GED

Jobbeschreibung

About The Role

As a CBRE Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.