Receptionist

CBRE Group, Inc.; Wien; Vor Ort; EUR 28.000 - 36.000; Vollzeit

Zusammenfassung

CBRE Group, Inc. in Wien is seeking a friendly receptionist to handle front-desk duties, greet visitors, answer calls, set up meeting rooms, and support daily administrative tasks in the Workplace Experience team.

You will schedule rooms, arrange catering and equipment, manage mail and packages, and ensure security procedures are followed while delivering world-class service to clients and visitors.

Qualifikationen

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products ( Word, Excel, Outlook ).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills to calculate simple figures.

Aufgaben

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival; issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms, including room setup, catering orders, and securing equipment.
• Perform general clerical duties including distributing faxes and packages and ordering supplies.
• Track packages, mail, and freight; arrange messenger service and hospitality services as needed.
• Follow established procedures to solve straightforward problems under supervision.

Kenntnisse

Communication skills

Organizational skills

Basic math

Ausbildung

High School Diploma or GED

Tools

Microsoft Office

Jobbeschreibung

About the Role:

As a CBRE Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Receive and direct incoming calls to appropriate personnel and voicemail.


• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.


• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.


• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.


• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks are described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.


• Ability to follow basic work routines and standards in the application of work.


• Communication skills to exchange straightforward information.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with an inquisitive mindset.


• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.