Part-Time Administrative Assistant

Jobtailor; Wien; Vor Ort; EUR 32.000 - 48.000; Vollzeit

Zusammenfassung

Jobtailor in Austria is seeking an organized Administrative Assistant to support leadership and team operations. The role involves calendar management, travel logistics, and day-to-day office tasks to ensure smooth operations.

The ideal candidate has experience in administration or hospitality, with strong customer service, attention to detail, and proactive mindset. English is essential; German is a plus.

Qualifikationen

• Experience in administration, executive assistance, or office support.
• Hospitality background valued; strong customer service and interpersonal skills.

Aufgaben

• Provide administrative support to leadership and the wider team.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices, expense tracking, and administrative tasks.
• Help improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Kenntnisse

Administrative Support

Calendar Coordination

Customer Service

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Responsibilities

• Provide administrative support to leadership and the wider team.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices, expense tracking, and administrative tasks.
• Help improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Requirements

• Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role.
• Candidates with a hospitality background are strongly encouraged to apply, as outstanding customer service, professionalism, and interpersonal skills are highly valued.
• Excellent organizational skills with strong attention to detail.
• Friendly, proactive, and service-oriented mindset.
• Strong written and verbal English communication skills (German is a plus).
• Comfortable using Google Workspace and Microsoft Office.
• Eager to learn, adaptable, and excited to grow into a broader operational role over time.

Core Competencies

Demonstrates strong organizational and administrative capabilities, with a focus on supporting leadership and team operations. Proficient in managing calendars, coordinating logistics, and maintaining documentation while providing exceptional customer service.

Highest-signal resume keywords

• Administrative Support
• Calendar Coordination
• Customer Service
• Google Workspace
• Microsoft Office

Hard Skills

• Office Administration
• Expense Tracking
• Documentation ManagementOnboarding Activities
• Logistics Coordination

Soft Skills

• Attention to Detail
• Proactive Mindset
• Interpersonal Skills
• Organizational Skills
• Service-Oriented

Industry Keywords

• Executive Assistance
• Hospitality
• Office Support
• Vendor Coordination
• Internal Events