Project Portfolio Analyst

Red Bull; Elsbethen; On-site; EUR 24,000 - 29,000; Full time

Job summary

Red Bull Business Support GmbH in Austria seeks an experienced PM tool owner to lead and evolve Red Bull’s project and portfolio management platforms. You’ll work with IT, data teams, and stakeholders to design workflows, dashboards, data governance, and automation, ensuring scalable, transparent, and actionable insights across the organization.

The role demands 5+ years in PM tool administration, strong BI skills (Power BI), and fluency in English (German a plus).

Qualifications

• 5+ years in PM tool administration, portfolio reporting, BI, data analytics, or a comparable technical business role.
• Bachelor’s degree in Information Systems, Business Informatics, Data Analytics, Business Administration, or a comparable field.
• Fluent in English; German is an advantage.
• Profound experience with project and portfolio management platforms, including workflows, permissions, and reporting structures; Adobe Workfront and Jira desirable.
• Strong expertise in portfolio reporting, KPI design, data visualization, and dashboard development, preferably using Power BI or comparable BI platforms.
• Practical experience with workflow automation and low-code solutions, preferably using Power Automate, Microsoft 365, APIs, or comparable technologies.
• Experience in data modelling, data governance, validation logic, and integration across multiple systems and data sources, with focus on data quality.
• Sound understanding of PM processes, governance models, and reporting requirements.
• Proven ability to translate complex business needs into scalable technical requirements and clear visual insights.
• Strong analytical, problem-solving, and stakeholder-management skills in an international environment.

Responsibilities

• Own and continuously develop Red Bull’s PM tools in collaboration with IT, including workflows, structures, access concepts, and user support.
• Translate governance, process, and reporting needs into effective, scalable solutions.
• Design, build, and maintain self-service portfolio reports, dashboards, KPIs, and role-based views for transparent decision-making.
• Define and maintain data standards, validation rules, reporting logic, and monitoring across systems.
• Independently develop self-service automations, scripts, queries, and integrations, while partnering with IT to ensure scalable enterprise solutions.
• Support tool adoption through documentation, training, and user support; monitor performance and drive usability improvements.
• Collaborate across business and technical teams to ensure solutions meet international requirements.

Skills

PM tool admin

Portfolio reporting

BI dashboards

Data governance

Power BI

Education

Bachelor’s degree in IS / Business Informatics / Data Analytics / Business Administration

Tools

Adobe Workfront

Jira

Power Automate

Microsoft 365

APIs

Job description

• Organization: Red Bull Business Support GmbH
• Job type: Permanent

Company Description

Are you passionate about turning data, technology, and smart processes into better ways of working? Join Red Bull and help shape the tools and solutions that support successful project and portfolio management across the business.

In this role, you’ll connect people, data, and technology to create greater transparency, efficiency, and impact. Working closely with stakeholders and IT, you’ll help develop scalable solutions that make it easier to manage, prioritize, and deliver meaningful projects.

Job Description

PM TOOL OWNERSHIP

In this role, you will own and continuously develop Red Bull’s project and portfolio management tools in close collaboration with IT, including workflows, system structures, access concepts, and user support.

BUSINESS REQUIREMENTS

You will work closely with Portfolio Managers, Project Managers, business stakeholders, IT, and data teams to translate governance, process, and reporting needs into effective, scalable solutions.

PORTFOLIO REPORTING & DASHBOARDING

You will design, build, and maintain self-service portfolio reports, management dashboards, KPIs, and role-based views that provide clear, timely, and actionable insights for transparency and decision-making.

DATA MANAGEMENT & GOVERNANCE

You will define and maintain data standards, validation rules, reporting logic, and monitoring routines to ensure complete, consistent, and reliable project and portfolio data across systems.

AUTOMATION, CODING & INTEGRATION

You will independently develop self-service automations, scripts, queries, and integrations, while partnering with IT to shape scalable and sustainable enterprise solutions.

ADOPTION & CONTINUOUS IMPROVEMENT

You will support effective tool usage through documentation, training, and user support, while monitoring solution performance and adoption and driving enhancements that improve usability, transparency, and scalability.

Qualifications

5+ years of relevant experience in PM tool administration, portfolio reporting, business intelligence, data analytics, or a comparable technical business role.

Bachelor’s degree in Information Systems, Business Informatics, Data Analytics, Business Administration, or a comparable field.

Fluent in English, German is an advantage.

Profound experience with project and portfolio management platforms, including workflows, permissions, and reporting structures; Adobe Workfront and Jira experience is desirable.

Strong expertise in portfolio reporting, KPI design, data visualization, and dashboard development, preferably using Power BI or comparable business-intelligence platforms.

Practical experience with workflow automation and low-code solutions, preferably using Power Automate, Microsoft 365, APIs, or comparable technologies.

Experience in data modelling, data governance, validation logic, and integration across multiple systems and data sources, with a strong focus on data quality and reliability.

Sound understanding of project, program, and portfolio management processes, governance models, and reporting requirements.

Proven ability to analyze complex business needs and translate them into scalable technical requirements, user-friendly solutions, and clear visual insights.

Strong analytical, problem-solving, and troubleshooting skills, combined with a structured, detail-oriented, and proactive working style.

Excellent communication, documentation, training, and stakeholder-management skills, with the ability to collaborate effectively across business and technical teams in an international environment.

Additional Information

Due to legal reasons, we are obliged to disclose the minimum salary according to the collective agreement for this position, which is € 2,362 gross per month. However, our attractive compensation package is based on market-oriented salaries and is therefore significantly above the stated minimum salary.

As an employer, we value diversity and support people in developing their potential and strengths, realizing their ideas and seizing opportunities. We believe passionately that employing a diverse workforce is central to our success. We welcome applications from all members of society irrespective of age, skin colour, religion, gender, sexual orientation or origin.