Office Assistant (f/m/d)

Inverto | A BCG Company; Wien; Vor Ort; EUR 11.000 - 16.000; Teilzeit

Benefits dieser Stelle

Training programs

Flexible working

Mental coaching

Employee referral program

Insurance coverage

Mobility packages

Team events

Zusammenfassung

Inverto | A BCG Company in Vienna is seeking a friendly part-time receptionist to support front-of-house operations. You will greet visitors, answer inquiries, and help maintain a welcoming office environment. The role involves coordinating daily tasks, assisting with events, and collaborating with the Office Leader on local initiatives.

The position offers flexible 20-hour weeks and opportunities to grow with a global procurement and supply chain consultancy backed by BCG.

Qualifikationen

• You bring at least one to two years of experience in an administrative, front-of-house, or hospitality-related environment.

Aufgaben

• Greet visitors and callers with courtesy and professionalism, maintain visitor logs, and direct them to the right person, department, or office.
• Screen and respond to incoming calls, mail, email, and answer routine inquiries about our office, such as location, opening hours, or contact details.
• Co-manage day-to-day office operations, including ordering supplies and liaising with suppliers, organizing and distributing mail and courier packages, and preparing and tidying meeting rooms for use.
• Support our Office Leader on wider projects and initiatives, and work with the local team and marketing colleagues to plan and deliver local events.

Jobbeschreibung

Inverto is one of the leading procurement and supply chain management consultancies in the world. Backed by the power of BCG, we've grown from a successful European consultancy into a global company with a distinct offering. Our Business Services Teams play a critical role in enabling our business, driving continuous improvement, and shaping how we scale. Here, you can use your expertise to make a meaningful impact from within, taking on responsibility from day one and seeing the difference your work makes. As we continue to grow, so will your opportunities, in an environment that supports your development and empowers you to grow as we grow. There's never been a better time to join Inverto and be part of what comes next. Are you in?

This is a part-time position (20 hours per week).

How You’ll Impact.

A welcoming first point of contact.

You will greet visitors and callers with courtesy and professionalism, determine the nature of their visit, maintain visitor logs, and direct them to the right person, department, or office.

Reliable communication hub.

You will screen and respond to incoming calls, mail, email, and answer routine inquiries about our office, such as location, opening hours, or contact details.

Smoothly run office operations.

You will co-manage day-to-day office operations, including ordering supplies and liaising with suppliers, organizing and distributing mail and courier packages, and preparing and tidying meeting rooms for use.

Support across projects and events.

You will support our Office Leader on wider projects and initiatives, and work with the local team and marketing colleagues to plan and deliver local events.

What You’ll Bring.

You bring at least one to two years of experience in an administrative, front-of-house, or hospitality-related environment.

You are naturally friendly, courteous, and reliable, and enjoy making visitors and colleagues feel welcome from the first hello.

You have strong organizational and multitasking skills, moving comfortably between phones, mail, meeting-room logistics, and office supplies.

You bring a structured, detail-oriented approach to day-to-day office operations, including supplier management, courier handling, and keeping shared spaces running smoothly.

You are a proactive team player who enjoys supporting wider projects and helping plan local events alongside the marketing team.

What We’ll Offer.

From day one, we invest in your growth and well-being - because your success fuels ours.

• Tailored training programs and personalized coaching to help you develop your strengths, deepen your expertise, and grow with confidence.
• Flexible working models that support your personal needs, including family, life stages, and mobility preferences.
• Access to mental coaching and well-being resources that build resilience and support you to thrive - professionally and personally.
• A rewarding Employee Referral Program - because the best teams grow through trusted connections.
• Comprehensive insurance coverage for security and peace of mind.
• Individual mobility packages that support flexibility and convenience.
• Seasonal and team events to foster collaboration and celebrate success - together.