Office Assistant (f/m/d)

JobsinAustria; Wien; Vor Ort; EUR 17.000 - 22.000; Teilzeit

Benefits dieser Stelle

Training programs

Flexible work models

Mental coaching

Employee referral program

Insurance coverage

Mobility packages

Seasonal and team events

Zusammenfassung

Inverto, a world‑leading procurement and supply chain consultancy backed by BCG, is hiring a part‑time front‑of‑house administrator in Vienna. You’ll greet visitors, screen calls, and route inquiries while co‑managing day‑to‑day office operations and supporting local events with the marketing team.

You bring 1–2 years of administrative or hospitality experience, are friendly, reliable, and highly organized, and enjoy ensuring a welcoming, smoothly run office from day one.

Qualifikationen

• 1–2 years in administrative, front‑of‑house, or hospitality environments.
• Friendly, courteous and reliable disposition.
• Strong organizational and multitasking abilities.
• Structured, detail‑oriented approach to office operations.
• Proactive team player and willingness to plan local events with marketing.

Aufgaben

• Greet visitors and callers, determine visit purpose, log entries and direct to the right person.
• Screen and respond to incoming calls, mail and routine inquiries about location and hours.
• Co‑manage day‑to‑day office operations, supplier liaison, mail distribution and meeting room prep.
• Support Office Leader on projects and assist with local events alongside the marketing team.

Kenntnisse

Front-of-house

Customer service

Organizational skills

Multitasking

Team collaboration

Reliability

Jobbeschreibung

Inverto is one of the leading procurement and supply chain management consultancies in the world. Backed by the power of BCG, we’ve grown from a successful European consultancy into a global company with a distinct offering. Our Business Services Teams play a critical role in enabling our business, driving continuous improvement, and shaping how we scale. Here, you can use your expertise to make a meaningful impact from within, taking on responsibility from day one and seeing the difference your work makes. As we continue to grow, so will your opportunities, in an environment that supports your development and empowers you to grow as we grow. There’s never been a better time to join Inverto and be part of what comes next. Are you in?

This is a part-time position (20 hours per week).

How You'll Impact.

A welcoming first point of contact.

You will greet visitors and callers with courtesy and professionalism, determine the nature of their visit, maintain visitor logs, and direct them to the right person, department, or office.

Reliable communication hub.

You will screen and respond to incoming calls, mail, email, and answer routine inquiries about our office, such as location, opening hours, or contact details.

Smoothly run office operations.

You will co-manage day-to-day office operations, including ordering supplies and liaising with suppliers, organizing and distributing mail and courier packages, and preparing and tidying meeting rooms for use.

Support across projects and events.

You will support our Office Leader on wider projects and initiatives, and work with the local team and marketing colleagues to plan and deliver local events.

What You'll Bring.

You bring at least one to two years of experience in an administrative, front-of-house, or hospitality-related environment.

You are naturally friendly, courteous, and reliable, and enjoy making visitors and colleagues feel welcome from the first hello.

You have strong organizational and multitasking skills, moving comfortably between phones, mail, meeting-room logistics, and office supplies.

You bring a structured, detail-oriented approach to day-to-day office operations, including supplier management, courier handling, and keeping shared spaces running smoothly.

You are a proactive team player who enjoys supporting wider projects and helping plan local events alongside the marketing team.

What We'll Offer.

From day one, we invest in your growth and well-being - because your success fuels ours.

• Tailored training programs and personalized coaching to help you develop your strengths, deepen your expertise, and grow with confidence.
• Flexible working models that support your personal needs, including family, life stages, and mobility preferences.
• Access to mental coaching and well-being resources that build resilience and support you to thrive - professionally and personally.
• A rewarding Employee Referral Program - because the best teams grow through trusted connections.
• Comprehensive insurance coverage for security and peace of mind.
• Individual mobility packages that support flexibility and convenience.
• Seasonal and team events to foster collaboration and celebrate success – together.