Office Assistant (f/m/d)

INVERTO GmbH; Wien; Vor Ort; EUR 17.000 - 25.000; Teilzeit

Benefits dieser Stelle

Regelmäßige Teamabende

Weiterentwicklung durch Trainings

Umfangreiches Versicherungspaket

Employee Referral Programme

Frisch Obst Kaffee Tee & Wasser

Zusammenfassung

In Inverto Austria GmbH in Wien suchen wir eine Teilzeitkraft (20 Stunden pro Woche) im administrativen Bereich. Sie begrüßen Besucher, beantworten Anrufe, verteilen Post und unterstützen die Büroorganisation.

Sie arbeiten eng mit dem Office Leader zusammen und planen lokale Veranstaltungen mit dem Marketing-Team. Mindestens ein bis zwei Jahre Erfahrung in Administration oder Front-Office, wobei Freundlichkeit, Zuverlässigkeit und gute Organisationsfähigkeiten gefragt sind.

Qualifikationen

• Mindestens ein bis zwei Jahre Erfahrung in einer administrativen, Front-Office- oder Hospitality-Umgebung.
• Freundlichkeit, Zuverlässigkeit und gutes Organisationsvermögen sind gefragt.
• Sie arbeiten strukturiert und behalten auch bei vielen Aufgaben den Überblick.

Aufgaben

• Begrüßung von Besuchern und Rückmelden von Besuchern/Anrufern.
• Entgegennahme und Weiterleitung von Telefondaten, Post und E-Mails.
• Unterstützung bei Projekten und lokalen Veranstaltungen sowie bei der Bürologistik.

Kenntnisse

Administrative Erfahrung

Front Office

Organisation

Jobbeschreibung

Introduction

Inverto is one of the leading procurement and supply chain management consultancies in the world. Backed by the power of BCG, we’ve grown from a successful European consultancy into a global company with a distinct offering. Our Business Services Teams play a critical role in enabling our business, driving continuous improvement, and shaping how we scale. Here, you can use your expertise to make a meaningful impact from within, taking on responsibility from day one and seeing the difference your work makes. As we continue to grow, so will your opportunities, in an environment that supports your development and empowers you to grow as we grow. There’s never been a better time to join Inverto and be part of what comes next. Are you in?

This is a part-time position (20 hours per week).

HOW YOU'LL IMPACT.

A welcoming first point of contact. You will greet visitors and callers with courtesy and professionalism, determine the nature of their visit, maintain visitor logs, and direct them to the right person, department, or office.

Reliable communication hub. You will screen and respond to incoming calls, mail, email, and answer routine inquiries about our office, such as location, opening hours, or contact details.

Smoothly run office operations. You will co-manage day-to-day office operations, including ordering supplies and liaising with suppliers, organizing and distributing mail and courier packages, and preparing and tidying meeting rooms for use.

Support across projects and events. You will support our Office Leader on wider projects and initiatives, and work with the local team and marketing colleagues to plan and deliver local events.

WHAT YOU'LL BRING.

You bring at least one to two years of experience in an administrative, front-of-house, or hospitality-related environment.

You are naturally friendly, courteous, and reliable, and enjoy making visitors and colleagues feel welcome from the first hello.

You have strong organizational and multitasking skills, moving comfortably between phones, mail, meeting-room logistics, and office supplies.

You bring a structured, detail-oriented approach to day-to-day office operations, including supplier management, courier handling, and keeping shared spaces running smoothly.

You are a proactive team player who enjoys supporting wider projects and helping plan local events alongside the marketing team.

WHAT WE'LL OFFER.

• Regelmäßige Teamabende, Firmen- & Sportevents.
• Weiterentwicklung durch Trainings & Coachings.
• Umfangreiches Versicherungspaket.
• Employee Referral Programme.
• Frisch: so viel Obst, Kaffee, Tee & Wasser wie du brauchst.
• Kühlschrankmeeting: Jeden Freitag, um gemeinsam das Wochenende einzuläuten.

Inverto Austria GmbH