Hybrid Administrative & Office Coordinator – Growth Path in Vienna

Allocator One GmbH; Wien; Hybrid; Vertraulich; Vollzeit

Benefits dieser Stelle

Hybrid work environment

Professional growth opportunities

Competitive compensation

Zusammenfassung

Allocator One GmbH in Vienna seeks an Administrative Assistant to provide day-to-day support to leadership and the wider team. You will help with office coordination, scheduling, travel arrangements, documentation, and internal operations while collaborating with senior team members.

The role offers opportunities to grow into broader operational responsibilities as the company expands. Join a fast‑growing European private markets platform with an international team and a hybrid work setup rooted

Qualifikationen

• Experience in administration, executive support, or customer-facing roles.
• Hospitality background encouraged.
• Excellent organization and attention to detail.
• Strong written and verbal English; German a plus.
• Willing to learn and grow into broader operations.

Aufgaben

• Provide administrative support to leadership and team; coordinate calendars, meetings, travel, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices and expense tracking.
• Improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Kenntnisse

Organizational skills

Proactive service mindset

English communication

Google Workspace

Microsoft Office

Adaptability

Growth mindset

Jobbeschreibung

Allocator One GmbH in Vienna seeks an Administrative Assistant to provide day-to-day support to leadership and the wider team. You will help with office coordination, scheduling, travel arrangements, documentation, and internal operations while collaborating with senior team members.

The role offers opportunities to grow into broader operational responsibilities as the company expands. Join a fast‑growing European private markets platform with an international team and a hybrid work setup rooted