Administrative Assistant — Global Private Markets (Vienna)

Allocator One GmbH; Wien; Hybrid; Vertraulich; Vollzeit

Benefits dieser Stelle

Hybrid work environment

Career growth

Competitive compensation

Zusammenfassung

Allocator One GmbH in Vienna seeks an Administrative Assistant to provide day-to-day administrative support, coordinate calendars and travel, and help run a smooth office. The role offers growth into broader operational duties as the company expands.

You will support leadership, manage logistics, onboarding, events, and vendor coordination while collaborating with an international team across Europe and beyond.

Qualifikationen

• Experience in administration or executive support.
• Strong organizational skills and attention to detail.
• Proactive, service-oriented mindset with good interpersonal skills.
• Strong written and verbal English; German a plus.
• Experience with Google Workspace and MS Office.

Aufgaben

• Provide administrative support to leadership and team; coordinate calendars and travel.
• Assist with office administration and day-to-day operations.
• Support internal events and company initiatives.
• Maintain records and documentation.
• Coordinate with vendors and service providers.
• Assist onboarding and office logistics.
• Support finance with invoices and expenses.
• Improve administrative processes and take on evolving responsibilities.

Kenntnisse

Administrative support

Office coordination

Scheduling

Travel arrangements

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Allocator One GmbH in Vienna seeks an Administrative Assistant to provide day-to-day administrative support, coordinate calendars and travel, and help run a smooth office. The role offers growth into broader operational duties as the company expands.

You will support leadership, manage logistics, onboarding, events, and vendor coordination while collaborating with an international team across Europe and beyond.