HR Services Specialist

handwerker; Wien; Hybrid; EUR 15.000 - 18.000; Teilzeit

Benefits dieser Stelle

Home office opportunities

Hybrid work arrangement

Zusammenfassung

Jet Aviation in Vienna is seeking an HR Services Specialist (Part-Time, 50%). You will be the local HR contact for Austria and support German employee populations, working closely with partners to ensure compliant HR processes across countries.

The role offers flexible 50% workload arrangements, with home-office options discussed in line with the arrangement. A strong HR background and knowledge of Austrian labor law are essential.

Qualifikationen

• Several years of experience in an HR administration, HR services, or HR generalist role.
• Solid knowledge of Austrian labor law and employment practices.
• Experience with HR administration across the employee lifecycle.
• Experience working with HR information systems (HRIS) is beneficial.
• Strong organizational skills with a structured and detail-oriented approach.
• Excellent communication and interpersonal skills.
• Service-oriented mindset and a passion for supporting employees and managers.
• Ability to work independently while collaborating effectively with local and international stakeholders.
• Fluent German language skills are essential; good English skills are required.

Aufgaben

• Act as the local HR contact for employees and managers in Austria.
• Provide administrative HR support and ensure compliance with regulations.
• Assist with onboarding, changes, and offboarding processes.
• Support HR digitalization and maintain accurate employee records.
• Prepare employment documentation and maintain HR systems.
• Coordinate payroll information and absence/time tracking.
• Collaborate with cross-functional teams on regional HR initiatives.
• Maintain records and support audits and training tracking.

Kenntnisse

HR administration

HR services

German language

Organizational skills

Communication

Tools

HRIS

Jobbeschreibung

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HR Services Specialist (Part-Time, 50 %)

Location: Vienna, Vienna, AT, 1300

Flexible Work Arrangement: Hybrid

Job Category: Human Resources

Requisition Id: 6404

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

At Jet Aviation, we believe that a great employee experience starts with great HR support. As an HR Services Specialist (Part-Time, 50%), you will be the local face of HR in Vienna and the primary point of contact for employees and managers in Austria. In addition, you will provide administrative and operational HR support for our German employee population, working closely with colleagues and external partners to ensure smooth and efficient HR processes across both countries.

As part of our HR Services team, you will contribute to a positive employee experience by providing reliable, service-oriented HR support while ensuring compliance with local employment regulations and company policies.

The role offers flexibility in how the 50% workload is arranged, whether across 2.5 full days or shorter working hours spread over five days. Home office opportunities can be discussed depending on the agreed working arrangement.

• Main Local HR Contact: Act as the primary HR contact for employees and managers, providing guidance on employment conditions, collective labor agreements, working conditions, and company policies.
• Employee Support: Support workplace concerns, employee relations matters, disciplinary actions, and day-to-day HR inquiries in line with Austrian labor law and company policies.
• Legal Compliance: Ensure compliance with Austrian labor, social security, and payroll regulations, liaising with local authorities, works councils, and external partners as needed.
• Employee Lifecycle Administration: Manage HR administration throughout the employee lifecycle, including onboarding, employee changes, and offboarding.
• HR Digitalization: Support the modernization of HR processes by transitioning paper-based records into organized digital formats.
• Maintain Records: Ensure employee records are accurate, up-to-date, confidential, and properly maintained.
• Collective Labor Agreements: Maintain up-to-date knowledge of applicable collective labor agreements and support their consistent application.
• Audit Support: Prepare and organize documentation for internal audits, compliance reviews, and external inspections.
• Training & Compliance Tracking: Monitor and maintain records of mandatory training, certifications, and compliance-related documentation.
• Regional Collaboration: Partner with HR colleagues and business leaders across Europe to support and implement regional HR initiatives locally.
• Employment Documentation: Prepare employment contracts, amendments, employment certificates, and related documentation in accordance with German labor law and company standards.
• HR System Updates: Maintain accurate and up-to-date employee information within HR systems and databases.
• Absence & Time Tracking: Ensure accurate administration of employee absences, vacation requests, and attendance records.
• Payroll Administration: Prepare and submit monthly payroll-related information, including timesheets, allowances, bonuses, and employee changes.
• Employee Portal Management: Maintain HR-related content, forms, policies, and employee information on internal platforms.
• Onboarding & Offboarding: Coordinate HR administration and documentation related to employee hires and departures.
• Team Collaboration: Work closely with HR colleagues, managers, and operational teams to ensure efficient HR processes and a positive employee experience.

Your profile

• Several years of experience in an HR administration, HR services, or HR generalist role.
• Solid knowledge of Austrian labor law and employment practices.
• Experience with HR administration across the employee lifecycle.
• Experience working with HR information systems (HRIS) is beneficial.
• Strong organizational skills with a structured and detail-oriented approach.
• Excellent communication and interpersonal skills.
• Service-oriented mindset and a passion for supporting employees and managers.
• Ability to work independently while collaborating effectively with local and international stakeholders.
• Fluent German language skills are essential; good English skills are required.

The minimum gross monthly salary for this position is EUR 3,000 based on full-time employment (100%). For this part-time position (50%), the salary will be adjusted on a pro-rata basis. A higher salary may be offered depending on qualifications and experience.