HR Operations Specialist - Parental Leave Replacement

Alpega; Wien; Hybrid; EUR 32,000 - 38,000; Full time

Benefits offered by this job

Meal vouchers or mobility budget

25 days vacation and your birthday off

Hybrid working model: 3 days in office

Job summary

Alpega is seeking an HR Operations Specialist in Vienna for a fixed-term maternity leave replacement. You will manage HR operations and payroll inputs across several European countries, ensuring data quality and compliance while collaborating with Finance and external payroll partners.

The role requires 2–4 years in payroll or HR Operations, fluency in German and English (C1), experience with HRIS, and a detail-oriented, service-driven mindset.

Qualifications

• 2–4 years of experience in payroll or HR Operations
• Working knowledge of payroll processes and local compliance basics
• Experience working with external payroll providers
• Business-fluent German and English at C1 level
• Experience working with an HRIS and maintaining employee data
• Strong attention to detail and accuracy
• Good organizational skills and ability to manage deadlines
• Confidentiality handling of employee information
• Strong communication and service-oriented approach
• Proactive problem solving in operations

Responsibilities

• Manage HR Operations across the employee lifecycle including onboarding, changes, exits and administrative updates
• Coordinate onboarding and offboarding activities and ensure timely completion
• Maintain accurate employee records and documentation
• Respond to employee and manager questions regarding HR processes
• Prepare and validate monthly payroll inputs for multiple European countries
• Liaise with local payroll providers and resolve queries
• Support payroll controls, reconciliations and audits
• Identify opportunities to simplify and automate transactional HR processes
• Support automation projects through testing and rollout
• Harmonise ways of working across country teams

Skills

Payroll

HR Operations

German (C1)

English (C1)

HRIS

Data accuracy

Organizational skills

Communication skills

Tools

HRIS software

Job description

Who Are We

Alpega is the trusted execution platform shippers and carriers across Europe rely on to plan, procure, and execute road freight - every day, at the speed the industry demands. We are 450+ people across European offices, working in product, engineering, commercial, and the teams that keep partners connected. In 2026, Alpega was named a Challenger in the Gartner Magic Quadrant for Transportation Management Systems. Our work also features in BCG's State of AI in European Logistics — alongside the companies setting the pace for the industry. Find out more about us: About us | Alpega

About The Role

Alpega group is looking for a dedicated HR Operations Specialist for a fixed-term maternity leave replacement (expected to last until May 2028 or for the duration of maternity leave and the subsequent parental leave) to strengthen our team in Vienna.

• We are looking for HR Operations Specialist to support payroll and core HR Operations across our international footprint.
• This is a hands‑on operational role responsible for the day‑to‑day execution of People processes, from hiring administration and onboarding through employee changes, payroll inputs, and offboarding. You will ensure that our HR data, documentation, systems, and processes are accurate, compliant, and efficiently managed.
• You will work closely with the broader HR team, managers, employees, Finance, and external partners to make sure people operations run seamlessly.

Key Responsibilities

HR Operations

• Manage HR Operations activities across the employee lifecycle, including new hires, onboarding, employee changes, other contractual updates and exits.
• Coordinate onboarding and offboarding processes and ensure all required activities are completed accurately and on time.
• Maintain accurate and up‑to‑date employee records and documentation.
• Respond to employee and manager questions relating to HR processes, policies, systems, and employment administration.

Payroll

• Prepare and validate monthly payroll inputs for several European countries.
• Liaise with local payroll providers, review outputs and resolve queries and discrepancies.
• Support payroll controls, reconciliations and audit requests.

Process improvement

• Identify opportunities to simplify, standardize, and automate transactional HR processes.
• Support automation and system projects through testing, documentation and rollout.
• Help harmonise ways of working across countries.

Governance and compliance

• Follow local payroll and employment compliance requirements.
• Support audits and other compliance-related activities by providing accurate People documentation and data.
• Keep documentation, checklists and data quality standards up to date.

Key Qualifications

• 2–4 years of experience in payroll or HR Operations, ideally with exposure to more than one European country
• Working knowledge of payroll processes and local compliance basics
• Experience working with external payroll providers
• Business‑fluent German and English at C1 level
• Experience working with an HRIS and maintaining employee data.
• Strong attention to detail and a high degree of accuracy.
• Good organizational skills and the ability to manage recurring deadlines and priorities.
• Confidence handling confidential and sensitive employee information.
• Strong communication and service‑oriented skills.
• A practical, proactive approach to solving operational issues.

Preferred Skills

• Exposure to HRIS or payroll systems and process automation
• Strong organisation and communication across countries and stakeholders
• Analytical mindset with attention to data accuracy

What We Offer You

• A competitive salary package (base + bonus)
• Fixed‑term contract until May 2028 (parental leave)
• Benefits: meal vouchers or mobility budget
• 25 days of vacation and your birthday off
• A hybrid working model: 3 days in the office, 2 days from home

The minimum salary for this position, as stipulated in the IT collective agreement, is EUR 3.115,00 gross per month (based on full‑time employment). We are willing to pay above this amount depending on specific qualifications and professional experience.

Learn more about Life at Alpega

OUR COMMITMENT

Alpega hires people from diverse backgrounds, beliefs, and identities. What matters is the work, and that the people doing it have what they need to do it well. If you need adjustments at any stage of the application or interview process, contact the Talent Acquisition specialist for this role, and we'll arrange it.