HR Contracts & Onboarding Specialist

UN Atlas; Wien; Hybrid; EUR 52,000 - 64,000; Full time

Job summary

UN Atlas in Vienna is seeking an experienced HR administrator to provide support for personnel contracts and onboarding for the Africa Trade Competitiveness and Market Access Programme (ATCMA). The role focuses on contract administration, compliance with UNIDO rules, and efficient HR processes.

The ideal candidate has at least five years in HR or public administration, strong Microsoft 365 skills, ERP experience (SAP desirable), and meticulous HR documentation.

Qualifications

• Five years of relevant HR, business administration, or public administration experience required.
• Experience in benefits, entitlements, and contract administration within an international organization or the UN system essential.
• Proficiency in Microsoft 365 applications and ERP systems; SAP experience desirable.

Responsibilities

• Administer appointments and contracts for ATCMA personnel.
• Prepare cost estimates, offers, and letters of appointment.
• Assist onboarding and offboarding processes.
• Coordinate official travel arrangements.
• Process Personnel Action Forms.
• Certify requests for official documents (UNLPs, legitimation cards).
• Manage contractual benefits and entitlements.
• Monitor contractual status and initiate necessary actions.
• Brief new personnel on contractual conditions.
• Track leave entitlements.
• Maintain electronic personnel files.

Skills

Contract administration

Onboarding/offboarding

Benefits and entitlements management

HR documentation

Microsoft 365 proficiency

ERP systems knowledge

Communication

Organizational skills

Education

First-level university degree

Tools

SAP

Microsoft 365

Job description

UN Atlas in Vienna is seeking an experienced HR administrator to provide support for personnel contracts and onboarding for the Africa Trade Competitiveness and Market Access Programme (ATCMA). The role focuses on contract administration, compliance with UNIDO rules, and efficient HR processes.

The ideal candidate has at least five years in HR or public administration, strong Microsoft 365 skills, ERP experience (SAP desirable), and meticulous HR documentation.