Human Resources Assistant

UN Atlas; Wien; Hybrid; EUR 52,000 - 64,000; Full time

Job summary

UN Atlas in Vienna is seeking an experienced HR administrator to provide support for personnel contracts and onboarding for the Africa Trade Competitiveness and Market Access Programme (ATCMA). The role focuses on contract administration, compliance with UNIDO rules, and efficient HR processes.

The ideal candidate has at least five years in HR or public administration, strong Microsoft 365 skills, ERP experience (SAP desirable), and meticulous HR documentation.

Qualifications

• Five years of relevant HR, business administration, or public administration experience required.
• Experience in benefits, entitlements, and contract administration within an international organization or the UN system essential.
• Proficiency in Microsoft 365 applications and ERP systems; SAP experience desirable.

Responsibilities

• Administer appointments and contracts for ATCMA personnel.
• Prepare cost estimates, offers, and letters of appointment.
• Assist onboarding and offboarding processes.
• Coordinate official travel arrangements.
• Process Personnel Action Forms.
• Certify requests for official documents (UNLPs, legitimation cards).
• Manage contractual benefits and entitlements.
• Monitor contractual status and initiate necessary actions.
• Brief new personnel on contractual conditions.
• Track leave entitlements.
• Maintain electronic personnel files.

Skills

Contract administration

Onboarding/offboarding

Benefits and entitlements management

HR documentation

Microsoft 365 proficiency

ERP systems knowledge

Communication

Organizational skills

Education

First-level university degree

Tools

SAP

Microsoft 365

Job description

The United Nations Industrial Development Organization (UNIDO) promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability. UNIDO's mission, guided by declarations and the 2030 Agenda, focuses on promoting and accelerating inclusive and sustainable industrial development (ISID) in Member States, aligning with SDG-9 and other SDGs. The Directorate of Corporate Services and Operations (COR) manages UNIDO's resources, overseeing functions like Human Resources Management (COR/HRM). COR/HRM develops and implements HR strategies to support the organization's workforce and mandate.

Job Purpose

To provide administrative and operational support for the human resources management of personnel appointed under the Africa Trade Competitiveness and Market Access Programme (ATCMA), ensuring efficient contract administration, onboarding, and compliance with UNIDO regulations.

Responsibilities

Support the administration of appointments and contracts for ATCMA personnel. Prepare cost estimates, offers, and letters of appointment. Assist with onboarding and offboarding processes. Facilitate official travel arrangements. Process Personnel Action Forms. Certify requests for official documents (UNLPs, legitimation cards, etc.). Manage contractual benefits and entitlements. Monitor contractual status and initiate necessary actions. Brief new personnel on contractual conditions. Track leave entitlements. Monitor performance management documentation. Maintain electronic personnel files.

Work Experience

A minimum of five years of relevant experience in human resources, business administration, or public administration is required. If holding a first-level university degree, three years of relevant experience is required. Experience in benefits, entitlements, and contract administration within an international organization or the UN system is essential. Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and internet-based tools is required. Experience with SAP or a similar ERP system is desirable.

Skills

Contract administration, personnel onboarding/offboarding, benefits and entitlements management, HR documentation, Microsoft 365 proficiency, ERP systems knowledge (desirable), communication, organizational skills.

UNAtlas summarizes the official posting. Verify requirements, deadlines and application instructions with the organization.