Global Executive Assistant to Head of Mission – Vienna

The Commonwealth Government of Australia; Wien; Vor Ort; EUR 54.000 - 73.000; Vollzeit

Zusammenfassung

The Commonwealth Government of Australia, operating via the Australian Embassy in Vienna, seeks an Executive Assistant – LE4 to provide executive-level administrative and organisational support to the Head of Mission and Deputy Head of Mission. The locally engaged post is fixed-term for 12 months with potential for permanency.

Compensation is EUR 63,324 annually, administered under Austrian law. The role requires initiative, excellent German and English communication, and the ability to

Qualifikationen

• Demonstrated experience providing executive-level and administrative support to senior executives.
• Excellent organisational skills, attention to detail and ability to manage competing priorities.
• Strong written and oral communication skills in German and English.
• Strong interpersonal and stakeholder engagement skills including ability to build and maintain productive working relationships.
• Ability to work effectively with minimal supervision in a professional team environment and manage competing deadlines.
• Strong capacity to exercise discretion and judgement.
• Demonstrated experience coordinating executive travel, events and representational functions.
• Advanced proficiency with Microsoft Office and records systems.
• Experience working in a foreign mission and demonstrated capacity to work as a member of a team an advantage.

Aufgaben

• Provide executive-level administrative and organisational support to the Head of Mission and Deputy Head of Mission.
• Organise and maintain the Head of Mission’s program, including scheduling appointments, meetings with government, diplomatic, business and other key stakeholders, and official travel and transport arrangements.
• Coordinate and prioritise correspondence, identify urgent and sensitive matters for action.
• Coordinate briefing materials, reports, speeches and other documentation to support the Head of Mission’s engagements and decision-making.
• Develop and maintain effective working relationships with internal and external stakeholders and maintain relevant contact databases.
• Coordinate representational functions, receptions and public diplomacy activities, including guest lists, logistics and liaison with suppliers and stakeholders.
• Coordinate administrative processes related to HOM Residence domestic staff.
• Maintain financial records, monitor representational expenditure and prepare acquittals.
• Ensure records are maintained in departmental systems.
• Undertake other duties including backup support functions as required.

Kenntnisse

Executive support

Organisational skills

German & English

Interpersonal skills

Discretion

Travel coordination

MS Office

Records management

Team collaboration

Tools

Microsoft Office

Jobbeschreibung

The Commonwealth Government of Australia, operating via the Australian Embassy in Vienna, seeks an Executive Assistant – LE4 to provide executive-level administrative and organisational support to the Head of Mission and Deputy Head of Mission. The locally engaged post is fixed-term for 12 months with potential for permanency.

Compensation is EUR 63,324 annually, administered under Austrian law. The role requires initiative, excellent German and English communication, and the ability to