Executive Assistant & Operations Coordinator (f/m/d)

Inverto | A BCG Company; Wien; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Zusammenfassung

Inverto | A BCG Company is seeking an experienced Executive Assistant to support the Managing Directors in Vienna. You will draft and review presentations, manage diaries, organize meetings, and coordinate travel and expenses, ensuring smooth day-to-day operations.

You will also oversee local office operations in Vienna and provide remote support to Zurich, requiring discretion, strong organization, and fluency in English and German to serve a multinational client base.

Qualifikationen

• Experience in administration and EA duties in a service environment.
• Able to thrive in a fast-paced setting and meet tight deadlines.
• Well organizing and discretion are essential in daily tasks.
• Fluent business English and German for internal/external communication.

Aufgaben

• Support Managing Directors, drafting and reviewing presentations and documents.
• Maintain diaries and coordinate internal and external meetings.
• Arrange travel and handle expenses for Managing Directors.
• Oversee local Vienna operations and provide remote support to Zurich.

Kenntnisse

Team player

Discretion & confidentiality

Well organized

Solution oriented

Tools

MS Office

Jobbeschreibung

Inverto is one of the leading procurement and supply chain management consultancies in the world. Backed by the power of BCG, we’ve grown from a successful European consultancy into a global company with a distinct offering. Our Business Services Teams play a critical role in enabling our business, driving continuous improvement, and shaping how we scale. Here, you can use your expertise to make a meaningful impact from within, taking on responsibility from day one and seeing the difference your work makes. As we continue to grow, so will your opportunities, in an environment that supports your development and empowers you to grow as we grow. There’s never been a better time to join Inverto and be part of what comes next. Are you in?

How You'll Impact

You will support our Managing Directors, ensuring seamless communication with our customers. Further you will support by drafting and reviewing presentations and documents.

You will be maintaining the Managing Directors’ diaries, arranging and coordinating both internal and external meetings as well as organizing the resources required for them.

You will take care of our Managing Directors’ travel arrangements as well as expenses and provide coordinated support during business trips.

Together with the office MD you will be responsible for local operations in Vienna and provide remote support to Zurich. This includes ensuring smooth day-to-day functioning of the office, maintaining operational efficiency, and supporting strategic initiatives at the local level.

What You'll Bring

During the path of your career, you have gained experience in administration and EA duties within a service-oriented environment.

You are an open-minded team player who enjoys working in a fast-paced environment and who brings the necessary hands-on mentality to thrive in a quickly growing company.

Working independently, flexibly and reliably and with a high level of discretion and confidentiality, comes as second nature to you.

Your work is well organized, solution-oriented, and you are confident using MS Office.

Experiences in an international environment, a confident manner and a strong service focus complete your profile. You are fluent in business-level English and German.

What We'll Offer

From day one, we invest in your growth and well-being - because your success fuels ours.

• Tailored training programs and personalized coaching to help you develop your strengths, deepen your expertise, and grow with confidence.
• Flexible working models that support your personal needs, including family, life stages, and mobility preferences.
• Access to mental coaching and well-being resources that build resilience and support you to thrive - professionally and personally.
• A rewarding Employee Referral Program - because the best teams grow through trusted connections.
• Comprehensive insurance coverage for security and peace of mind.
• Individual mobility packages that support flexibility and convenience.
• Seasonal and team events to foster collaboration and celebrate success – together.