Executive Assistant & Operations Coordinator (f/m/d)

INVERTO GmbH; Wien; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Tailored training programs

Flexible working models

Access to mental coaching

Employee Referral Program

Comprehensive insurance coverage

Individual mobility packages

Seasonal and team events

Zusammenfassung

INVERTO GmbH in Vienna is looking for an Executive Assistant to support Managing Directors. Responsibilities include managing correspondence, schedules, and travel arrangements, and ensuring local operations run smoothly. Candidates should have prior experience in administration, excellent organization skills, and be fluent in both English and German. The position offers tailored training programs, flexible working models, and access to mental coaching for employee well-being.

Qualifikationen

• Experience in administration and EA duties within a service-oriented environment.
• Ability to work independently with discretion and confidentiality.
• Well-organized and solution-oriented.

Aufgaben

• Support Managing Directors with professional correspondence.
• Maintain diaries and organize internal and external meetings.
• Oversee travel arrangements and expenses.

Kenntnisse

Administration experience

Effective communication

Organizational skills

Fluent in English and German

Tools

MS Office

Jobbeschreibung

Introduction

Inverto is one of the leading procurement and supply chain management consultancies in the world. Backed by the power of BCG, we’ve grown from a successful European consultancy into a global company with a distinct offering. Our Business Services Teams play a critical role in enabling our business, driving continuous improvement, and shaping how we scale. Here, you can use your expertise to make a meaningful impact from within – taking on responsibility from day one and seeing the difference your work makes. As we continue to grow, so will your opportunities, in an environment that supports your development and empowers you to grow as we grow. There’s never been a better time to join Inverto and be part of what comes next. Are you in?

Please upload your CV in English.

HOW YOU'LL IMPACT.

Professional correspondence. You will support our Managing Directors, ensuring seamless communication with our customers. Further you will support by drafting and reviewing presentations and documents.

Reliable schedule management. You will be maintaining the Managing Directors’ diaries, arranging and coordinating both internal and external meetings as well as organizing the resources required for them.

Effective travel management. You will take care of our Managing Directors’ travel arrangements as well as expenses and provide coordinated support during business trips.

Operations Management. Together with the office MD you will be responsible for local operations in Vienna and provide remote support to Zurich. This includes ensuring smooth day‑to‑day functioning of the office, maintaining operational efficiency, and supporting strategic initiatives at the local level.

WHAT YOU'LL BRING.

During the path of your career, you have gained experience in administration and EA duties within a service‑oriented environment.

You are an open‑minded team player who enjoys working in a fast‑paced environment and who brings the necessary hands‑on mentality to thrive in a quickly growing company.

Working independently, flexibly and reliably and with a high level of discretion and confidentiality, comes as second nature to you.

Your work is well organized, solution‑oriented, and you are confident using MS Office.

Experiences in an international environment, a confident manner and a strong service focus complete your profile. You are fluent in business‑level English and German.

WHAT WE'LL OFFER.

From day one, we invest in your growth and well‑being – because your success fuels ours.

• Tailored training programs and personalized coaching to help you develop your strengths, deepen your expertise, and grow with confidence.
• Flexible working models that support your personal needs, including family, life stages, and mobility preferences.
• Access to mental coaching and well‑being resources that build resilience and support you to thrive – professionally and personally.
• A rewarding Employee Referral Program – because the best teams grow through trusted connections.
• Comprehensive insurance coverage for security and peace of mind.
• Individual mobility packages that support flexibility and convenience.
• Seasonal and team events to foster collaboration and celebrate success together.