[EU] Executive Assistant New Vienna, Austria

Bybit Limited; Wien; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Growth Fund

Internal Events

Global Collaboration

Career Advancement

Internal Mobility

Job summary

Bybit Limited in Vienna is seeking an experienced Executive Assistant to support our Co-CEO and the executive team, ensuring smooth day-to-day operations across the organization.

You will manage calendar and travel, prepare materials for board and leadership meetings, coordinate cross‑departmental requests, and maintain strict confidentiality in a fast-paced international environment. Fluency in German and English is required, and a university degree plus 3+ years in similar roles are preferred.

Qualifications

• University degree in law, business administration, or a related field.
• At least 3 years of professional experience as executive assistant, project manager or similar role.
• Excellent organizational skills, attention to detail, and discretion with confidential information.
• Proficiency in MS Office and collaboration tools.

Responsibilities

• Support the Senior Executive Assistant with daily administrative, operational, and logistical tasks.
• Assist the Co-CEO with meeting management and follow-ups, and coordinating complex travel arrangements and events.
• Help prepare, format, and organize materials, presentations, and documentation for board and leadership meetings.
• Process expense reports and assist with basic internal recordkeeping and documentation.
• Collaborate with internal stakeholders to gather required information and data on behalf of the executive team.
• Assist in tracking project timelines and ensuring follow-ups on action items from executive meetings.
• Act as a reliable point of contact, ensuring effective and professional communication across the team.

Skills

Organizational skills

Attention to detail

Discretion

Microsoft Office

Communication skills

German language

English language

Education

University degree in law, business administration, or related field

Tools

Microsoft Office Suite

Job description

Established in 2018, Bybit is one of the world’s leading cryptocurrency exchanges and digital financial platforms, serving over 80 million users across more than 200 countries and regions. Powered by world-class technology and a user-first mindset, Bybit delivers a seamless ecosystem across trading, payments, wealth management, custody, institutional services, and Web3 — connecting users to the future of digital finance.

Our core values define how we build. We listen, care and improve to create products and experiences that put users first. Backed by a global team of ambitious builders, problem-solvers, and innovators, we foster a high-performance and fast-moving environment where talent is empowered to drive real impact at the global scale. Supported by 24/7 multilingual customer service and a strong commitment to innovation, we are shaping the future of finance through technology, collaboration, and bold execution.

Today, Bybit is recognized as one of the most trusted and transparent platforms in the digital asset industry, continuing to expand its global presence while building the infrastructure for the next generation of financial services.

About the role

This role,based in Vienna (on site), Austria, is crucial in supporting our executive operations and ensuring smooth day-to-day administration. You will work closely with our Senior Executive Assistant and provide direct assistance to our Co-CEO.

Your efforts will help streamline executive workflows, allowing the leadership team to focus on driving the company's strategic goals. You will be hands-on with daily logistics, meeting preparations, and cross-departmental communication, offering an excellent opportunity to learn and grow within a fast-paced corporate environment.

Responsibilities

Support the Senior Executive Assistant with daily administrative, operational, and logistical tasks.

Assist the Co-CEO with meeting management and follow-ups, and coordinating complex travel arrangements and events.

Help prepare, format, and organize materials, presentations, and documentation for board and leadership meetings.

Process expense reports and assist with basic internal recordkeeping and documentation.

Collaborate with internal stakeholders to gather required information and data on behalf of the executive team.

Assist in tracking project timelines and ensuring follow-ups on action items from executive meetings.

Act as a reliable point of contact, ensuring effective and professional communication across the team.

Requirements

University degree in law, business administration, or a related field preferred (preferred)

At least 3 years of professional experience as executive assistant, project manager or similar role

A keen interest in project management or business operations, ideally with a curiosity for the financial/crypto industry.

Excellent organizational skills, attention to detail, and a high degree of discretion when handling confidential information.

Ability to thrive in a dynamic, fast-paced international environment while maintaining a structured and analytical approach to tasks.

A highly proactive mindset with a strong sense of personal responsibility and an eagerness to learn.

Proficiency in the Microsoft Office Suite and modern workplace collaboration tools.

Excellent communication skills; fluency in both German and English is required.

Why Join Us

At Bybit, we are committed to fostering a supportive and enriching work environment.

Our benefits include:

• Study Growth Fund: We support your professional development and continuous learning.
• Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.
• Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
• Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
• Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.