Document Controller

Leap29; Wien; Vor Ort; EUR 42.000 - 66.000; Vollzeit

Zusammenfassung

Leap29 is seeking a Project Document Controller for Data Centre Projects in Vienna, Austria. You will manage the complete document lifecycle, ensuring accuracy, traceability and compliance across engineering, construction and handover phases.

You will work closely with Engineering, Procurement, QA/QC, Construction and Commissioning teams, supporting Autodesk Construction Cloud (ACC) processes and project information management to keep documentation up-to-date and accessible for all stakeholders.

Qualifikationen

• Experience in document control, information management, or project administration.
• Experience on engineering, industrial, construction, or infrastructure projects.
• Knowledge of revision management, approval workflows, and document lifecycle management.
• Maintaining document registers and ensuring high-quality standards.
• Proficiency with Microsoft Office applications.

Aufgaben

• Manage full project document lifecycle through design, construction, commissioning, and handover.
• Control and maintain documentation: drawings, specifications, RFIs, submittals, construction docs, as-built.
• Administer ACC: folder structures, user permissions, workflows, approvals, reporting.

Kenntnisse

Document control

Information management

Project administration

Stakeholder management

Organization skills

Bilingual: German/English

Tools

SharePoint

OneDrive

Google Drive

Cloud-based DMS

Jobbeschreibung

Project Document Controller – Data Centre Projects

Location: Austria (Vienna)

Duration: Permanent

Employment Type: Full-Time

Sector: Data Centres | Mission Critical Construction | Document Control | Information Management

About the Company

Our client is a leading European engineering and construction specialist with extensive expertise in industrial plant engineering, complex mechanical and electrical installations, and large-scale mission‑critical infrastructure projects.

With a strong and growing presence in the Data Centre sector, the company delivers technically complex projects across Europe, supporting hyperscale, colocation, and critical infrastructure developments. Their integrated approach combines engineering excellence, construction delivery capability, and advanced project management systems to ensure successful project execution throughout the full project lifecycle.

Due to continued growth within their Data Centre division, they are seeking a highly organised and detail‑oriented Project Document Controller to join their team in Vienna.

This position offers the opportunity to work on some of Europe’s most complex Data Centre projects while acting as the central point of contact for project documentation, information management, and document control processes from project commencement through to final handover.

The Role

The Project Document Controller will be responsible for managing and controlling project documentation throughout the full lifecycle of major Data Centre construction projects.

Working closely with Construction Management, Engineering, Project Management, QA/QC, Commissioning teams, Procurement, and Subcontractors, you will ensure that all technical documentation, drawings, approvals, submittals, and project records are accurately managed, maintained, and distributed in accordance with company and client requirements.

You will play a critical role in ensuring document accuracy, traceability, compliance, and accessibility across all project stakeholders.

Key Responsibilities

• Manage the complete project document lifecycle throughout design, construction, commissioning, and project handover phases.
• Control and maintain project documentation including:
• Technical drawings
• Specifications
• Requests for Information (RFIs)
• Technical submittals
• Construction documentation
• As‑built documentation
• Handover and close‑out documentation
• Maintain document registers, version control systems, approval workflows, and document tracking processes.
• Ensure all documentation complies with project procedures, client requirements, and quality standards.
• Administer and support Autodesk Construction Cloud (ACC), including:
• Folder structures
• User permissions
• Document workflows
• Approval processes
• Reporting requirements
• Manage user access and permissions across project teams and subcontractors.
• Provide training and ongoing support to internal and external project stakeholders.
• Coordinate, submit, track, and follow up on technical submittals and project documentation.
• Collaborate closely with Engineering, Procurement, QA/QC, Construction, and Commissioning teams.
• Monitor document review cycles and ensure timely approval of critical project documentation.
• Conduct document quality checks, numbering verification, and compliance reviews.
• Support project audits, inspections, client reviews, and progress meetings.
• Assist with the preparation of final project handover packages and turnover documentation.
• Act as the primary point of contact for document control and information management activities on site.
• Escalate documentation issues and overdue actions to project management when required.

Candidate Requirements

Essential

• Previous experience within Document Control, Information Management, Project Administration, or a similar role.
• Experience managing technical documentation on engineering, industrial, construction, or infrastructure projects.
• Strong understanding of document control principles, revision management, approval workflows, and document lifecycle management.
• Experience maintaining document registers and managing project documentation to strict quality standards.
• Proficiency with Microsoft Office applications.
• Experience using document management and collaboration platforms such as:
• SharePoint
• OneDrive
• Google Drive
• Other cloud‑based document management systems
• Excellent organisational skills with a structured and detail‑oriented approach.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast‑paced project environment.
• Fluent German and English language skills, both written and spoken.