Document & Business Administrator (m/f/d)

TECCON; Österreich; Vor Ort; EUR 63.000 - 77.000; Vollzeit

Benefits dieser Stelle

Flex time

Long-term employment

Work-life balance

Development opportunities

Friendly team

Specialization opportunities

Zusammenfassung

TECCON is seeking an experienced Document Management Specialist to join our team in Austria. You will administer controlled documents, manage lifecycles, and provide user support for document and system questions across the organization.

You will support workflow configuration, access controls, and data integrity, ensuring audit readiness. A focus on accuracy and process improvement will contribute to the TECCON Group's continued growth and client success.

Qualifikationen

• Experience in document administration, records management, or quality operations.
• Understanding of document lifecycles, metadata, version control, and workflows.
• Proficiency with MS Word/Excel and basic ticketing or dashboard tools.
• Experience with audited environments and controlled procedures.
• Strong communication, service mindset, and problem solving.

Aufgaben

• Document Administration: ensure compliant administration of controlled documents with metadata and version control.
• Document Lifecycle Management: support creation, review, approval, and retirement per procedures.
• User Support: provide day-to-day assistance for document and system questions and escalate where needed.
• Workflow & System Administration: process admin requests, support dashboards and templates.
• Access Management: maintain authorized user roles and access restrictions following least-privilege.
• Data Integrity & Traceability: maintain accurate activity records for audit readiness.
• Process Support: assist in system implementations, migrations, testing, and improvements.

Kenntnisse

Document administration

Lifecycle management

User support

Workflow administration

Access management

Data integrity

Process improvement

Attention to detail

English proficiency

Audit readiness

IT basics

Ausbildung

Regulated environment experience

Tools

Veeva Vault

Documentum

Microsoft Word

Microsoft Excel

Jobbeschreibung

Are you an expert in your field, ready to apply your know-how to exciting projects?

Join the Hamburger TECCON Group, a team of over 450 professionals specializing in IT, engineering, and business. We develop innovative solutions for prestigious clients, aiming to discover and nurture human potential by creating tailored connections between companies and talents. Bring your expertise to our projects and actively shape the future.

• Document Administration: You ensure the accurate and compliant administration of controlled documents, including content, formatting, metadata, classification, naming, ownership, and version information.
• Document Lifecycle Management: You support document creation, review, approval, finalization, retirement, and ownership changes in accordance with defined procedures and permissions.
• User Support: You provide day-to-day support for document, workflow, and system-related questions, resolve issues where possible, and elevate complex matters when required.
• Workflow & System Administration: You process approved administration requests and support workflow corrections, reporting, dashboards, templates, and selected system configuration activities.
• Access Management: You maintain authorized user roles, group assignments, access restrictions, and selected system data while applying least-privilege and confidentiality principles.
• Data Integrity & Traceability: You maintain accurate activity records and supporting evidence to ensure data integrity, traceability, and inspection readiness.
• Process Support: You support system implementations, migrations, testing, user guidance, and continuous process improvement activities.

• Education & Experience: You bring professional experience in document administration, business administration, records management, quality operations, or a comparable support function, ideally in a regulated or controlled environment.
• Document Management: You have a good understanding of document lifecycles, metadata, version control, workflows, audit trails, and role-based access.
• EDMS Knowledge: You have practical experience with an electronic document management system; experience with Veeva Vault, Documentum, or similar platforms is an advantage.
• IT Skills: You are proficient in Microsoft Word and Excel and ideally have experience with ticketing tools, reporting, dashboards, templates, or controlled document formatting.
• Quality & Compliance: You are experienced in following controlled procedures and maintaining accurate, complete, and traceable records.
• Communication: You communicate clearly and confidently, enjoy supporting users, and have a strong service and solution-oriented mindset.
• Attention to Detail: You work accurately, systematically, and reliably and consistently follow through on assigned tasks.
• Language Skills: You have proficient written and spoken English skills. Additional languages are an advantage.
• Audit & Inspection Readiness: Experience supporting audits, inspections, system implementations, migrations, or process improvement initiatives is an advantage.

• Exciting, self-organized and responsible tasks
• Long-term employment relationship, pleasant working atmosphere in a young, dedicated team
• Flexi time agreement, flexible working time model, work-life balance
• Opportunities for specialization and subject-specific further education and training
• Extremely collegial team with a friendly approach
• Various development opportunities within the TECCON Group

The gross annual salary is at least EUR 70.000 but of course we offer overpayment in line with the market, depending on qualifications and professional experience.