Administrative Innovation Coordinator

The United Nations Industrial Development Organization (UNIDO); Wien; Presencial; EUR 53.000 - 65.000; Jornada completa

Descripción de la vacante

The United Nations Industrial Development Organization (UNIDO) is seeking a G5 level professional to support the Office of Administrative Innovation and Transformation in Vienna. You will coordinate administrative activities, maintain information flow, and assist in implementing administrative innovation initiatives.

Ideal candidates have a completed higher secondary education, at least five years in public administration, and strong English, drafting and office software skills.

Formación

• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment is required.
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet is required.
• Excellent communication and drafting skills are required.
• Experience with SAP or similar ERP software is desirable.

Responsabilidades

• Support the Director in coordinating administrative and operational activities within the office and maintain effective communication and information flow among the office’s units.
• Liaise with organizational entities to facilitate information exchange, monitor follow‑up actions and support the implementation of administrative innovation initiatives.
• Compile, organize and maintain information related to administrative innovation initiatives, and assist in the preparation of background materials, summaries and status updates.
• Assist in organizing meetings, workshops and consultations related to administrative innovation initiatives and maintain related records and documentation.
• Support communication and reporting in cooperation with organizational entities on UNIDO’s priorities, strategies including risk management related undertakings towards administrative innovation.
• Provide administrative and operational support on security and business continuity management matters.
• Assist in the organization of knowledge‑sharing activities, meetings and workshops, and prepare related documentation, minutes and follow‑up reports.
• Draft routine correspondence, presentations, briefing materials and reports based on available information and inputs received from relevant organizational entities.
• Respond to information requests and inquiries as necessary; draft routine and non‑routine correspondence; assist in the preparation of papers and presentations.
• Draft replies for the Director’s signature; provide relevant background information whenever necessary; keep track of pending matters, follow up with other offices on ongoing matters; and perform other administrative task, such as with regard to contracts, budget revisions, procurement, coordination with payment, and with other organizational entities, as required.
• Carry out ad‑hoc assignments and research activities, as required.
• Perform any other related duties as assigned by the Director.

Conocimientos

Office procedures

Multicultural environment experience

Communication skills

Drafting skills

Educación

Completed higher secondary education

Herramientas

Microsoft Office

SAP ERP

Descripción del empleo

The United Nations Industrial Development Organization (UNIDO) is seeking a G5 level professional to support the Office of Administrative Innovation and Transformation in Vienna. You will coordinate administrative activities, maintain information flow, and assist in implementing administrative innovation initiatives.

Ideal candidates have a completed higher secondary education, at least five years in public administration, and strong English, drafting and office software skills.