Project Billing Specialist

Park Place Technologies S. R. L. - Argen; Buenos Aires; Hybrid; ARS 600,000 - 1,000,000; Full time

Job summary

Park Place Technologies S. R. L. - Argen is seeking a Project Billing Specialist to manage customer invoicing and support the Billing team in accurate, timely billing to sustain cash flow.

You will maintain administrative procedures, prepare invoices, data entry, and generate reports using Excel and ERP systems such as Microsoft Dynamics 365 and Salesforce. Hybrid role in Buenos Aires with occasional outside core hours as needed.

Qualifications

• Commitment to professional development in billing and invoicing.
• Excellent motivational, customer service and organizational skills.
• Flexibility to work outside core hours when needed.
• Ability to meet tight deadlines and manage multiple tasks.
• A confident, effective communicator with strong listening and influencing skills.
• Respect for confidentiality and handling of commercially sensitive data.
• Technological proficiency and ability to generate reports in Excel.
• Experience with Microsoft Dynamics 365, CRM, PSA, Salesforce, Field Nation, and Smartsheet is a plus.
• Ability to handle high workload pressure and project-based work.

Responsibilities

• Maintain administrative procedures and systems to ensure billing efficiency.
• Perform general administration: filing, data entry, invoicing, and monitoring inboxes.
• Communicate with suppliers/contractors and ensure valid documentation and due diligence.
• Use spreadsheets to review data, generate purchase orders, and manage invoices.
• Provide reports to the accounting department as needed.
• Review SOWs and assist with creating Sales Orders for invoicing.
• Ensure data integrity in billing systems.
• Assist with customer billing errors and coordinate cross-department resolution.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Problem solving

Tools

Microsoft Dynamics 365

CRM

Salesforce

Smartsheet

Excel

Field Nation

Job description

• Hybrid
• Finance/Accounting
• Full-Time
• Requisition #: PROJE006583

Description

The Project Billing Specialist is responsible for accurately processing customer invoices, while providing administration support to the Billing department, and ensuring that all procedures are followed so that timely invoices are send out and cash flow is ensured for meeting business objectives.

What you’ll be doing:

• Maintain administrative procedures and systems in order to ensure efficiencies within the Billing department.
• Perform general administration duties in line with departmental objectives including: maintaining general files, typing, preparation of customer invoices, data entry, telephone/meeting calls, completing, and processing standard purchasing forms and monitoring departmental Inboxes.
• To communicate with suppliers and contractors where required by the business, to ensure valid documentation is obtained and ongoing due diligence activities are undertaken and maintained in accordance with internal business procedures and accurate invoicing.
• Utilize spreadsheets for the purpose of reviewing data and related activities including generating purchase orders for contractors, manage incoming invoices and update systems accordingly.
• Communicate with and provides reporting to accounting department as necessary.
• Review SOWs and assist with creating Sales Orders, for invoicing purposes.
• Ensure integrity of data flowing into billing systems is accurate and complete.
• Assists with customer billing errors and communicates effectively between different departments in order to get to a resolution.
• Other duties as assigned.

What we are looking for:

• Committed to one’s continuous professional development and a willingness to undertake relevant training to refine skills and develop professional knowledge and capability within the area of billing and invoicing customer.
• Excellent motivational, customer service and organizational skills
• Must be flexible to work outside of core business hours where business needs require.
• Ability to work to tight deadlines and to plan and prioritize one’s own workload, act on own initiative and effectively manage a multi-faceted workload.
• A confident and adept communicator with the ability to listen to others, persuade, influence, and quickly establish effective working relationships.
• Ability to respect confidentiality and to deal with any commercially sensitive data in a professional and appropriate manners.
• Competent and confident in the use of technology and analytical skills, including Excel and the ability to generate reports.
• Experience in Microsoft Dynamics 365, CRM, Project Service Automation, Sales Force, Field nation, and Smartsheet a plus.
• Ability to cope with pressure of peak workloads, short deadlines, and project-based work.