Procurement & Purchasing Supervisor

Lincoln; Buenos Aires; Hybrid; ARS 1,500,000 - 2,500,000; Full time

Job summary

Lincoln School in Buenos Aires is seeking a full-time Procurement & Purchasing Supervisor to join our team. The role coordinates day-to-day procurement operations, manages supplier relationships, and drives process improvements to ensure timely, cost-effective acquisitions for our school.

Ideal candidates will have a bachelor’s degree in a related field, 3+ years in procurement or logistics, and experience with ERP systems and Google Workspace/Microsoft Office.

Qualifications

• Bachelor’s degree in a related field preferred.
• Minimum 3 years of experience in procurement, purchasing, supply chain, or logistics.
• Experience with ERP systems and Google Workspace/Microsoft Office.

Responsibilities

• Coordinate local and international procurement and ensure timely delivery of goods and services.
• Review and process purchase requests in compliance with established procedures.
• Monitor purchasing activities to optimize cost, quality, and delivery.
• Maintain accurate purchasing records, documentation, inventory, and administrative information.
• Develop and maintain effective supplier relationships.
• Source and evaluate vendors and negotiate pricing, contracts, and commercial terms ethically.
• Monitor supplier performance and identify opportunities for improvement.
• Leverage technology and automation to improve procurement processes.
• Prepare reports, dashboards, and KPIs.
• Analyze purchasing trends, spend, and supplier performance.
• Identify opportunities to improve workflows and internal service.
• Coordinate the procurement team and provide guidance, coaching, and day-to-day supervision.
• Partner with internal departments to understand and respond to procurement needs.
• Provide effective internal customer service.
• Support budget planning and expenditure monitoring.
• Manage petty cash and financial controls in accordance with policies.
• Prepare financial reports and documentation as required.
• Demonstrate integrity, transparency, and accountability.
• Promote collaboration and a positive team culture.
• Stay informed about market trends, supplier innovations, and procurement best practices.
• Contribute to continuous improvement, technology initiatives, school-wide projects, and operational excellence.

Skills

Negotiation

Vendor management

Supplier relationships

Analytical skills

Reporting

Process automation

Organizational skills

Communication skills

Education

Bachelor's degree in a related field

Tools

ERP systems

Google Workspace

Microsoft Office

Job description

We empower extraordinary learners and foster an inclusive, innovative environment for educators and staff.

Procurement & Purchasing Supervisor

Lincoln School is seeking a full-time Procurement & Purchasing Supervisor to join our team.

Position Summary

The Procurement & Purchasing Supervisor is responsible for coordinating the day-to-day operations of the Procurement and Purchasing function, ensuring the timely acquisition of goods and services while maintaining high standards of quality, cost-effectiveness, and customer service. Working closely with internal stakeholders and suppliers, this role plays a key part in supporting the school's operations and driving continuous improvement across procurement processes.

Key Responsibilities

Procurement & Purchasing Operations

• Coordinate local and international procurement and ensure timely delivery of goods and services.
• Review and process purchase requests in compliance with established procedures.
• Monitor purchasing activities to optimize cost, quality, and delivery.
• Maintain accurate purchasing records, documentation, inventory, and administrative information.

Supplier Management & Negotiation

• Develop and maintain effective supplier relationships.
• Source and evaluate vendors and negotiate pricing, contracts, and commercial terms ethically.
• Monitor supplier performance and identify opportunities for improvement.

Technology, Reporting & Process Improvement

• Leverage technology and automation to improve procurement processes.
• Prepare reports, dashboards, and KPIs.
• Analyze purchasing trends, spend, and supplier performance.
• Identify opportunities to improve workflows and internal service.

Team Coordination & Internal Customer Service

• Coordinate the procurement team and provide guidance, coaching, and day-to-day supervision.
• Partner with internal departments to understand and respond to procurement needs.
• Provide effective internal customer service.

Financial & Administrative Responsibilities

• Support budget planning and expenditure monitoring.
• Manage petty cash and financial controls in accordance with policies.
• Prepare financial reports and documentation as required.

Professional Responsibilities

• Demonstrate integrity, transparency, and accountability.
• Promote collaboration and a positive team culture.
• Stay informed about market trends, supplier innovations, and procurement best practices.
• Contribute to continuous improvement, technology initiatives, school-wide projects, and operational excellence.

Education

• Bachelor’s degree in a related field preferred.

Languages

• Intermediate to advanced English.

Experience

• Minimum 3 years of experience in procurement, purchasing, supply chain, or logistics.
• Team coordination or supervision experience preferred.
• Experience with ERP systems and Google Workspace/Microsoft Office.
• Experience preparing reports, dashboards, and purchasing metrics.

Preferred Qualifications / Skills

• Strong negotiation, vendor management, and supplier relationship skills.
• Strong analytical and reporting skills.
• Experience with technology and process automation.
• Strong organizational, communication, and problem-solving skills.

Additional Qualifications

• High level of integrity, accountability, and customer service.
• Ability to collaborate effectively with internal stakeholders and suppliers.
• Commitment to continuous improvement.
• Ability to manage multiple priorities effectively.

Work Schedule

• Monday-Friday, 7:45 a.m.-4:15 p.m.

Start Date

• ASAP.

Find full description here.