Maritime Crew Administrator - Rotations & Logistics (Buenos Aires)

Jan De Nul Group; Tandil; On-site; ARS 69,181,000 - 99,928,000; Full time

Job summary

Jan De Nul Group is seeking a proactive Crew Administrator based in Buenos Aires to support vessel operations by administering crew information, planning rotations, and coordinating embarkations. You will ensure documentation, travel logistics, and records are up to date, while collaborating with HR, travel agencies, and vessel teams.

You will work closely with internal departments to ensure smooth crew changes and reliable staffing for ongoing projects across dredging, marine infrastructure,

Qualifications

• Experience in crew administration, crewing, maritime operations, or a similar admin role.
• Strong organizational skills, able to coordinate multiple tasks and deadlines.
• Experience maintaining personnel records and following up on document validity.

Responsibilities

• Coordinate crew changes, embarkation/disembarkation, and maintenance of rotation schedules.
• Maintain crew records, files, databases, and documentation.
• Monitor validity and expiry dates of certificates, medicals, licenses, passports, visas, etc.
• Coordinate travel logistics (flights, transfers, accommodation).
• Liaise with vessel management, HR, travel agencies, and other stakeholders.
• Support crew planning and availability monitoring to ensure adequate staffing.
• Prepare crew lists, rotation schedules, embarkation plans, and reports.
• Handle travel expenses, timesheets, and related records.

Skills

Crew administration

Organization

English proficiency

Travel coordination

Documentation management

MS Office / Excel

Databases

Education

Bachelor’s degree in HR/Administration/Logistics/Maritime Studies

Tools

MS Office

Excel

Databases

Crew management systems

Job description

Jan De Nul Group is seeking a proactive Crew Administrator based in Buenos Aires to support vessel operations by administering crew information, planning rotations, and coordinating embarkations. You will ensure documentation, travel logistics, and records are up to date, while collaborating with HR, travel agencies, and vessel teams.

You will work closely with internal departments to ensure smooth crew changes and reliable staffing for ongoing projects across dredging, marine infrastructure,