Legal Administrative Assistant

Solvo Global Careers; Ciudad de Mendoza; On-site; ARS 600,000 - 900,000; Full time

Job summary

Solvo Global Careers seeks a highly organized Administrative Assistant to support a U.S.-based legal and medical visualization services company from Mendoza, Argentina. You will manage intake, case information, documentation, and CRM records, collaborating with attorneys, staff, and clients to ensure smooth workflow.

Fluent English and Spanish are required, with 1–3 years of US-firm experience. Strong communication, multitasking, and MS Office/Google Workspace proficiency are essential for

Qualifications

• 1–3 years of Administrative Assistant experience in a USA firm.
• Fluent English and Spanish (written and spoken).
• Experience using CRM or case management software.

Responsibilities

• Manage intake for new animation and medical rendering requests from law firms.
• Collect and organize case information, medical records, and supporting documentation.
• Follow up with attorneys and legal staff regarding project status and missing documents.
• Re-engage existing law firm clients and support relationship-building efforts.
• Maintain accurate client, project, and case records within the CRM system.
• Assist Operations Director with scheduling, deadlines, and admin coordination.
• Support Sales with client outreach, follow-ups, and lead management.
• Handle general admin tasks including email, data entry, and record keeping.

Skills

Bilingual EN/ES

Administrative support

CRM experience

Strong communication

Organizational skills

MS Office

Multitasking

Attention to detail

Tools

CRM software

Google Workspace

MS Office

Job description

We are seeking a highly organized and bilingual Administrative Assistant to support a growing U.S.-based company specializing in legal and medical visualization services. This position serves as a key point of contact between law firm clients and internal teams, ensuring seamless communication, project coordination, and client support.

What You'll Do

• Manage intake for new animation and medical rendering requests from law firms.
• Collect and organize case information, medical records, and supporting documentation.
• Follow up with attorneys and legal staff regarding project status, missing documents, and open requests.
• Re-engage existing law firm clients, provide updates, and help strengthen client relationships.
• Maintain accurate client, project, and case records within the CRM system.
• Support the Operations Director with scheduling, deadline tracking, and day-to-day administrative coordination.
• Assist the Sales team with client outreach, follow-ups, and lead management activities.
• Handle general administrative duties including email management, data entry, record keeping, and document organization.
• Ensure confidentiality and compliance when handling sensitive client and patient information.

Qualifications

Required

• 1-3 years of Administrative Assistant experience within aa USA firm:
• Previous experience supporting a Personal Injury (PI) law firm.
• Fluent English (C1) and Spanish (written and spoken).
• Strong verbal and written communication skills.
• Experience communicating with attorneys, legal staff, clients, or healthcare professionals.
• Experience using CRM or case management software.
• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and manage competing priorities effectively.
• Proficiency with Microsoft Office Suite and/or Google Workspace.

Preferred

• Familiarity with medical terminology, medical records, and healthcare documentation.
• Experience supporting sales, client success, or business development functions.
• Experience with CRM platforms such as Salesforce, HubSpot, Zoho, or similar systems.