Administrative Assistant

OfficeTwo; Buenos Aires; Híbrido; ARS 28.646.000 - 38.756.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

10 days PTO annually

Contractor agreement

Descripción de la vacante

OfficeTwo in Buenos Aires offers a hybrid Executive Assistant role focused on organizing the executive's inbox, prioritizing communications, and supporting scheduling and administrative tasks. The ideal candidate is mid-level, proactive, detail-oriented, and comfortable working independently.

Responsibilities include calendar coordination, document organization in Google Drive, and coordinating with external contacts. English fluency and strong organizational skills are essential for success.

Formación

• Mid-level professional with experience in executive assistance.
• Strong email management and prioritization skills.
• Excellent written and verbal English communication.
• Excellent organizational and time-management abilities.
• Ability to work independently and proactively.
• Proficient with Google Workspace (Gmail, Drive).

Responsabilidades

• Manage and organize the executive's email inbox.
• Prioritize emails, deadlines, requests, and follow-ups.
• Draft and send responses as needed.
• Maintain a running list of tasks and follow-ups.
• Schedule meetings and coordinate calendars.
• Organize documents in Google Drive.
• Assist with invoices, payments, and administrative tasks.
• Coordinate with lenders, brokers, investors, vendors, and contacts.
• Prepare reminders and flag items needing attention.
• Handle recurring administrative tasks and provide general support.

Conocimientos

Email management

English communication

Organizational skills

Time management

Independent work

Google Workspace knowledge

Herramientas

Gmail

Google Drive

Google Workspace

Descripción del empleo

About The Role

Our client is looking for a reliable and highly organized

Full-time | Hybrid

CABA Buenos Aires

About The Role

Our client is looking for a reliable and highly organized Executive Assistant to provide day-to-day administrative support to company leadership. The main focus of this role will be managing and organizing the executive's inbox, prioritizing important communications, keeping track of follow-ups and deadlines, and helping ensure that important tasks do not fall through the cracks. You will also assist with scheduling, document organization, invoices, payments, and general administrative tasks. This is a great opportunity for a mid-level professional who is organized, proactive, detail-oriented, and comfortable working independently.

Key Responsibilities

• Manage and organize the executive's email inbox.
• Prioritize important emails, deadlines, requests, opportunities, and follow-ups.
• Draft and send email responses as needed.
• Maintain a running list of important tasks and follow-ups.
• Track outstanding items and make sure they are followed up on.
• Schedule meetings and assist with calendar coordination.
• Organize documents and maintain Google Drive.
• Assist with invoices, payments, and administrative follow-up.
• Coordinate communication with lenders, brokers, investors, vendors, and other business contacts.
• Prepare reminders and flag items that require attention or approval.
• Take ownership of recurring administrative tasks.
• Provide general administrative support as needed.

What We're Looking For

• Mid-level professional with previous experience in executive assistance, administrative support, or a similar role.
• Strong experience managing email inboxes and prioritizing communications.
• Excellent written and verbal English communication skills.
• Strong organizational and time management skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple tasks and priorities.
• Proactive approach and ability to work independently.
• Comfortable communicating professionally with external contacts.
• Strong knowledge of Google Workspace, Gmail, and Google Drive.
• Comfortable learning new software and following established workflows.

What Success Looks Like

• The executive's inbox is organized and important emails are prioritized.
• Important requests, deadlines, and follow-ups are tracked consistently.
• Emails receive timely and professional responses.
• Meetings and calendar commitments are well organized.
• Documents and information are easy to find.
• Administrative tasks, invoices, and payments are followed up on consistently.
• The executive spends less time managing day-to-day administrative and email tasks.
• You can manage your responsibilities independently and reliably.

Schedule

• Monday through Friday
• 8:00 AM to 5:00 PM Pacific Time
• Standard U.S. holidays
• 10 days of PTO annually

Compensation

Salary: USD $2,000 per month. Contractor Agreement